Document comments can be added to documents in Advantage regardless of the document’s Phase. Users with access to view the document can view the comments, but only users with 'Add Comment' access are allowed to insert new comments.
Comments are associated with a specific document version, and are archived/unarchived, exported/imported with the document version. Once a comment is created, it cannot be modified or deleted, except through the Comment Management (DCMTM) page. The one exception is when a document is discarded, the comments associated with the document are also deleted. If a version of a document is deleted through archival, only comments associated with that version are deleted. When creating a new document from a template, comments associated with the document template are not copied into the new document.
The Document Comments (DCMT) page can be accessed from the Action Menu. A thumbtack icon will appear by the Document Comments link if the document contains comment(s). You can click on the link to view/add comments. An Information Message appears within all documents that contain comments.
The Document Comments page only displays comments associated with the version of the document being viewed and those comments affiliated with previous versions. In the document comments page grid, the version link for each comment allows you to access historical versions of the document. Any comments that have the Suppressed flag set are not visible on the Document Comments page. To suppress Comments, navigate to the DCMTM, select the Inquiry page, search for your document, then select the Management link on the left hand navigation. If the comment is to be suppressed, check the box under the suppressed column.
In the Document Catalog and the Document Worklist a Yes appears in the Comments column if a comment is associated with the document. An informational message appears on the Document Comments page if only suppressed comments are associated with the document.
The Document Comments may be printed during Document Printing using a Print Job that is configured to Print Doc Comments and Approvals on the Print Job (IPJB) table. If the print job and the output form can handle Document Comments printing, the Document Comments will be printed during Document Printing.