The automated and manual disbursement documents (AD/MD) update the information stored on FAPR and add records to the FAPL table. The disbursement transactions have to update the FAPL due to the following reasons:
The amount reflected on the Payment Request is not the final amount. The Disbursement may increase or decrease the final amount paid to procure a fixed asset due to Discount, Penalties and other adjustment factors.
The funding details (COA elements) on the PRC are not the final ones as the Front End Splits may occur at the Disbursement Posting Line generation stage, which may change the COA elements (such as, fund, sub fund, department, and so forth).
Disbursement documents update the FAPL table with the Posting Lines having posting pairs marked as Fixed Asset Related on the Event Category table. FAPL then becomes the source for creating the FA document shell accounting lines. Note: The Disbursement document uses the same Pending Balance Sheet Accounts used on the corresponding Payment Request document to record the increase or decrease in the cost of the Asset.