A single reference table defines all the accounting periods available to an application in the Accounting Period and Period fields found on reference tables and documents. Each accounting period is also associated with a fiscal quarter that will be inferred on documents for reporting purposes and optionally for allotment control.
Two accounting periods have a special meaning within the application, 0 and 99. The Annual Closing Process expects these values for each fiscal year. Closing entries are posted to the 99 period in the year closed and all forwarded balances are posted to the 0 period in the new year.
The fields on the Accounting Period (APD) table are as follows:
|
Field Name |
Field Description |
|
Fiscal Year |
Each accounting period is defined to a fiscal year entered as CCYY. Values must be valid on the Fiscal Year table. |
|
Period |
Each accounting period is defined as an integer from 0 to 99. |
|
Quarter |
Each accounting period is associated with one of the four valid quarter values: First, Second, Third, or Fourth. |
|
Name |
Each accounting period is associated with a name. For those periods that equate to a month, the value entered as the name is usually the name of the month. For all other adjustment periods, the name is often one associated with the type of adjustments that occur or other names familiar to users. |
|
End Date |
The last calendar date associated with the end of an accounting period. This date is used for reporting only and not for editing. |
|
Adjustment Period |
A flag to indicate that an accounting period is an adjustment period. Use of the field is primarily for reporting, but the allotment functionality in budgeting uses the flag when determining which allotment period to update when the Allotment Frequency is set to Accounting Period. |
|
Closed |
A flag to indicate that an accounting period is closed to further activity. The term often given to this type of close is a 'soft' close. Activity will only be allowed for those document codes marked Soft Close Override Allowed on the Document Control table and the user has the appropriate override authority. This capability is occasionally given to certain documents limited to the accounting office. |
|
Closing Process Run |
A flag to indicate that the Monthly Closing Process has been successfully run against the accounting period. Activity will only be allowed for those document codes marked Hard Close Override Allowed on the Document Control table and the user has the appropriate override authority. This capability is rarely given to a document code. |