The Annual Close Journal Voucher (JVAC) document should only be created via the Annual Close batch program. The Annual Close batch program facilitates the movement of account balances though the creation of one or more Annual Close Journal Voucher (JVAC) documents. The process creates a minimum of two JVAC documents for each unique combination of Fund Code and Sub Fund code, one for the closed year and one for the new year. Document Header descriptions on these documents specify the Fund, Sub Fund and the year for easy identification. More than two documents will be created for a combination when the Number of Accounting Lines control on the System Options - General section is exceeded. In such a case, a line is generated automatically with the Balance Posting Code. On the final document for that combination and year, another balancing line is generated that offsets the first.
NOTE: The baseline setup for the Online Creation Allowed flag on the Document Control (DCTRL) table for the JVAC Document Code is "not selected”. If a manual adjustment to closing activity is required, then please use the JVA document code.
The JVAC Document Code contains all of the same fields and sections as the JV Document Code. Please refer to the "Standard Journal Voucher (JV)" section for screen shots and field definitions.
Refer to the Annual Close run sheet in the CGI Advantage Financial - General Accounting Run Sheets guide, for instructions on running the batch program to create JVAC documents.