The second level in the document hierarchy is Document Type. It is at this level that the application associates database tables for data storage. All application edits found on a document are set at the document type level. Therefore, all document codes in a document type behave basically the same except where edits are controlled at the document code level with an online table or by a document sub type.
Changing the delivered document type codes should not be done as the application will not function properly. Changing other information on this table is allowed. New records inserted in this table will not function without considerable development.
The fields on the Document Type (DCAT) table are as follows:
Field Name |
Field Description |
Document Type |
A required unique identification of a document type. |
Document Type Name |
A required text field for assigning a document type a name to be used for identification and reporting purposes. |
Short Name |
A required short text field for assigning a document type a name to be used for identification and reporting purposes. |
Document Category |
The required document category for which a document type is associated. Only valid values on the Document Category table can be entered. |
Document Category Name |
A displayed name for the associated document category as defined on the Document Category table. |
The following is list of the document types delivered with the Financial application.
Type |
Name |
Short Name |
Category |
ABS |
Accounting Based Spending |
Actg Based Spnd |
ABS |
AD |
Automated Disbursement |
Automatic Disb |
AP |
ARE |
Accrued Receivable |
Accr Recv |
AR |
BG |
Budget |
Budget |
BG |
CH |
Charge Transaction |
Charge |
CA |
CI |
Stock Issue Confirmation |
Issue Confirm |
INV |
CL |
Referral to Collection Agency |
Ref to Col Agcy |
AR |
CMR |
Contract Modification Request |
Cntr Mod Rqst |
PROC |
CR |
Cash Receipt |
Cash Receipt |
AR |
DC |
Disbursement Reclassification |
Disb Reclass |
AP |
DEBT |
Debt |
Debt |
DEBT |
DRM |
Disb Request Modification |
Disb Rqst Mod |
AP |
EV |
Evaluation |
Evaluation |
PROC |
FA |
Fixed Asset |
Fixed Asset |
FA |
GR |
General Routing |
General Routing |
GEN |
GT |
Grant |
Grant |
GRNTS |
IA |
Stock Adjustment |
Stock Adjustmen |
INV |
ICT |
Internal Costing Transaction |
Inter Cost Tran |
CA |
IET |
Internal Exchange Transaction |
Inter Exchng |
INT |
IN |
Invoice |
Invoice |
PROC |
IRM |
Intercept Request Maintenance |
Intercept Rqst |
AP |
ITA |
Internal Transaction Agreement |
Inter Agreemnt |
INT |
ITI |
Internal Transaction Initiator |
Inter Initiator |
INT |
IV |
Investments |
Investments |
IV |
JV |
Journal Voucher |
Journal Voucher |
JV |
M1099 |
1099 Maintenance |
1099Maintenance |
AP |
MA |
Master Agreement |
Mstr Agreement |
PROC |
MD |
Manual Disbursement |
Manual Disb |
AP |
MMR |
Master Agreement Mod Request |
Mstr Ag Mod Req |
PROC |
OC |
Over-The-Counter Stock Issue |
Ovr-The-Counter |
INV |
PE |
Performance Evaluation |
Perf Eval |
PROC |
PHM |
Payment Hold Maintenance |
Payment Hold |
AP |
PI |
Stock Pick and Issue |
Pick and Issue |
INV |
PO |
Purchase Order |
Purchase Order |
PROC |
PR |
Payment Request |
Payment Request |
AP |
PYRL |
Payroll Document |
PYRL Document |
PYRL |
RC |
Receiver |
Receiver |
PROC |
RE |
Receivable |
Receivable |
AR |
RN |
Renewal |
Renewal |
PROC |
RQ |
Requisition |
Requisition |
PROC |
SN |
Stock Return |
Stock Return |
INV |
SO |
Solicitation |
Solicitation |
PROC |
SR |
Solicitation Response |
Solict Resp |
PROC |
SRQ |
Stock Request |
Stock Request |
INV |
TI |
Stock Transfer Issue |
Stock Transfer |
INV |
TM |
Termination |
Termination |
PROC |
TR |
Stock Transfer Receipt |
Stock Transfer |
INV |
VCC |
Vendor/Customer Creation |
VCUST Create |
VCUST |
VCM |
Vendor/Customer Modification |
VCUST Mod |
VCUST |
WO |
Write Off |
Write Off |
AR |