Document Type

The second level in the document hierarchy is Document Type. It is at this level that the application associates database tables for data storage. All application edits found on a document are set at the document type level. Therefore, all document codes in a document type behave basically the same except where edits are controlled at the document code level with an online table or by a document sub type.

Changing the delivered document type codes should not be done as the application will not function properly.  Changing other information on this table is allowed.  New records inserted in this table will not function without considerable development.

The fields on the Document Type (DCAT) table are as follows:

Field Name

Field Description

Document Type

A required unique identification of a document type.

Document Type Name

A required text field for assigning a document type a name to be used for identification and reporting purposes.

Short Name

A required short text field for assigning a document type a name to be used for identification and reporting purposes.

Document Category

The required document category for which a document type is associated.  Only valid values on the Document Category table can be entered.

Document Category Name

A displayed name for the associated document category as defined on the Document Category table.

 

The following is list of the document types delivered with the Financial application.

Type

Name

Short Name

Category

ABS

Accounting Based Spending

Actg Based Spnd

ABS

AD

Automated Disbursement 

Automatic Disb

AP

ARE

Accrued Receivable

Accr Recv

AR

BG

Budget

Budget

BG

CH

Charge Transaction

Charge

CA

CI

Stock Issue Confirmation

Issue Confirm

INV

CL

Referral to Collection Agency

Ref to Col Agcy

AR

CMR

Contract Modification Request

Cntr Mod Rqst

PROC

CR

Cash Receipt 

Cash Receipt

AR

DC

Disbursement Reclassification

Disb Reclass

AP

DEBT

Debt

Debt

DEBT

DRM

Disb Request Modification

Disb Rqst Mod

AP

EV

Evaluation

Evaluation

PROC

FA

Fixed Asset

Fixed Asset

FA

GR

General Routing

General Routing

GEN

GT

Grant

Grant

GRNTS

IA

Stock Adjustment

Stock Adjustmen

INV

ICT

Internal Costing Transaction

Inter Cost Tran

CA

IET

Internal Exchange Transaction

Inter Exchng

INT

IN

Invoice

Invoice

PROC

IRM

Intercept Request Maintenance

Intercept Rqst

AP

ITA

Internal Transaction Agreement

Inter Agreemnt

INT

ITI

Internal Transaction Initiator

Inter Initiator

INT

IV

Investments

Investments

IV

JV

Journal Voucher

Journal Voucher

JV

M1099

1099 Maintenance

1099Maintenance

AP

MA

Master Agreement

Mstr Agreement

PROC

MD

Manual Disbursement 

Manual Disb

AP

MMR

Master Agreement Mod Request

Mstr Ag Mod Req

PROC

OC

Over-The-Counter Stock Issue

Ovr-The-Counter

INV

PE

Performance Evaluation

Perf Eval

PROC

PHM

Payment Hold Maintenance

Payment Hold

AP

PI

Stock Pick and Issue

Pick and Issue

INV

PO

Purchase Order

Purchase Order

PROC

PR

Payment Request 

Payment Request

AP

PYRL

Payroll Document

PYRL Document

PYRL

RC

Receiver

Receiver

PROC

RE

Receivable

Receivable

AR

RN

Renewal

Renewal

PROC

RQ

Requisition

Requisition

PROC

SN

Stock Return

Stock Return

INV

SO

Solicitation

Solicitation

PROC

SR

Solicitation Response

Solict Resp

PROC

SRQ

Stock Request

Stock Request

INV

TI

Stock Transfer Issue

Stock Transfer

INV

TM

Termination

Termination

PROC

TR

Stock Transfer Receipt

Stock Transfer

INV

VCC

Vendor/Customer Creation

VCUST Create

VCUST

VCM

Vendor/Customer Modification

VCUST Mod

VCUST

WO

Write Off

Write Off

AR