As an implementation matures, the amount of data stored on accounting ledgers and journals becomes very large. When it is not necessary to carry that information in the online application, instead relying on a data warehouse, the Journal Ledger Archiving chain is used to purge the data from the online application and write it out to a storage medium such as a text (txt) file.
All journals built from the Posting Line Catalog can be archived. This leaves out the Budget, Commodity, and Fixed Asset Component Journals. All ledgers built from a journal that can be archived can themselves be archived as long as they contain either Fiscal or Budget Fiscal Years. Those ledgers that are inception-to-date cannot be archived.
Archiving the input source to the Systems Assurance 1, 2, or 9 processes require an additional step before archiving. That step is a running of the Systems Assurance 1, 2, or 9 process in a pre-archive mode to update the 'shadow’ tables used by those processes with information which will be archived upon the running of the Journal Ledger Archiving chain.
For detailed information on the job (such as when to run, input, output, and process parameters) refer to the associated run sheet in the CGI Advantage Financial - General Accounting Run Sheets guide.