Payroll Accrual (PRACR)

Purpose

The Payroll Accrual (PRACR) Document Code is used to accrue remaining costs in a period.  Each payroll run determines the new amount to accrue and books that on the PRACR.  The Reclassification Date is then populated on the PRACR with the date of the next pay period end date.  The Future Document Triggering chain job and a System Maintenance Utility submit batch job then ensure that previously accrued amount is backed out so that the new calculated amount of leave can be recorded with the next payroll run.

Structure

The PRACR Document Code contains the same sections as the PREXP Document Code. The only differences between the PRACR and PREXP document are listed below.  Please refer to the "Payroll Expenditure (PREXP)" section for screen shots and field definitions.

• The Header section on the PRACR contains all of the same tabs as the PREXP with differences on the following tab:

• General Information

  The following fields are unique to the General Information tab on the Header of the PRACR Document Code.

  Field Name	Required?	Field Description
  Reclassification Date	Optional	An optional date field found only on the PRACR, PRLCE and PRLLL document sub types.  The date will always be completed when documents are interfaced to CGI Advantage Financial from CGI Advantage HR with the end date of the next pay period.  This date will cause CGI Advantage Financial to record a Future Document Triggering record for the PRACR, PRLCE, or PRLLL document.  The trigger reverses amounts from a prior payroll so that new amounts from the current payroll can be recorded.
  Reclassification Held	Optional	If this option is selected, then the document is generated with a Status of Held when you reclassify unearned revenue to earned revenue.  If this option is not selected, then the document is generated with a Status of Ready.  The default is unchecked and should be unchecked on all PRACR, PRLCE, and PRLLL documents.

  Refer to field level help for more information.

• The Accounting section on the PRACR contains all of the same tabs as the PREXP with differences on the following tab:

• General Information

  The following fields are unique to the General Information tab on the Accounting section of the PRACR Document Code.

  Field Name	Required?	Field Description
  Reclassification Date	Optional	For the Payroll (PYRL) document type, reclassification will modify all accounting lines to zero to remove the accounting impact of the first version of the document. This feature is used for PYRL documents that record annual leave and encumber funds to cover remaining payroll for a contract period. Such accounting events are recalculated by HR after each payroll instead of adjusting for incremental changes.
  Reclassification Held	Optional	If this option is selected, then the document is generated with a Status of Held when you reclassify unearned revenue to earned revenue. If this option is not selected, then the document is generated with a Status of Ready. The default is unchecked and should be unchecked on all PRACR, PRLCE, and PRLLL documents.

  Refer to field level help for more information.

Tasks

The PRACR document is created by the Payroll Account Management process from CGI Advantage HR or from another payroll system.  The PRACR cannot be created manually.