Payroll Expenditure Correction (PREXC)

Purpose

The Payroll Expenditure Correction (PREXC) Document Code is used to correct accounting within CGI Advantage Financial only when the correction does not need to start in the payroll system (CGI Advantage HRM).  The PREXC is only created by copying forward a PREXP document.  The PREXC has been designed in such a way to prevent the decrease or increase in total dollars from what the PREXP had.  Dollars can only be shifted from an accounting distribution used on the PREXP to another entered on the PREXC.

Structure

The PREXC Document Code contains the same tabs as the PREXP Document Code.  The only differences between the PREXC and PREXP document are listed below.  Please refer to the "Payroll Expenditure (PREXP)" section for screen shots and field definitions.

• The Accounting section on the PREXC contains all of the same tabs as the PREXP, in addition to the following Reference tab:

• Reference

  The PREXC has a variation in how accounting lines are displayed based on whether the accounting line is from the PREXP referenced or a new line inserted.  Lines from the PREXP have all fields but the following protected: Event Type, Accounting Template, Line Description, Line Amount, Budget FY, Fiscal Year, Period, Bank, Revenue, Sub Revenue, BSA, SBSA, OBSA, SOBSA, Dept. Revenue, Service From Date, and Service To Date.  The protection ensures the accounting originally recorded that is being corrected is backed out with the same Chart of Accounts.  The reference type is Memo for the reference, so there is no liquidation, but rather there are new postings from a new event type.

  

  Field Name	Required?	Field Description
  Ref Doc Code	Conditionally Required	An optional field used to define a referenced document code value of the document to be referenced.  The value entered must be defined as allowable for the PREXC document code on the Document Allowable Reference (DARF) table.
  Ref Doc Dept	Conditionally Required	An optional field used to define the referenced document department value of the document to be referenced.
  Ref Doc ID	Conditionally Required	An optional field used to define the referenced document identification number of the document to be referenced.
  Ref Vendor Line	Conditionally Required	An optional field used to define the referenced vendor line number of the document to be referenced.
  Ref Commodity Line	Conditionally Required	An optional field used to define the referenced vendor line number of the document to be referenced.  This field is never populated as the PREXC does not have a commodity component.
  Ref Accounting Line	Conditionally Required	An optional field used to define the referenced accounting line of the document to be referenced.
  Ref Type	Conditionally Required	An optional field for defining the type of reference - Memo, Partial, or Final - that is to occur.  The field defaults to an initial value of memo.

Tasks

The "Correct Payroll Costs" section contains instructions on creating a PREXP document.