Payroll Journal Voucher (JVP)

Purpose

The Payroll Journal Voucher (JVP) Document Code is one of the Document Codes of the JV Document Type that can be created manually by a user.  The JVP Document Code is an alternative method to record expenditures, liabilities, or to generate a payment related to payroll activity instead of using the Payroll (PYRL) Document Type.

Structure

The JVP Document Code contains most of the same fields and sections as the JV Document Code, any differences are noted below.  Please refer to the "Standard Journal Voucher (JV)" section for screen shots and field definitions shared between the JV and JVP.

• The JVP has four additional fields on the Header.

  

  Field Name	Required?	Field Description
  Pay Date	Optional	An optional date field to record the date of payment from a payroll system.  The common date for Pay Date is the payroll check date.
  Pay Period End Date	Optional	An optional date field to record the last day of a pay period.
  Last Payroll	Optional	A flag indicating whether the pay period is the last payroll cycle in a month.
  Pay Cycle	Optional	An optional field to identify a type of pay cycle (for example, weekly, bi-weekly, monthly, and so forth).

• The JVP has differences on the following tabs on the Accounting Line.

• General Information

  

  The JVP has two additional fields on the Accounting section that do not appear on the JV.

  Field Name	Required?	Field Description
  HR Measure	Optional	An optional field to record a value from the HR Measure page when recording payroll costs on a journal voucher.
  Quantity	Optional	An optional field to record a quantity in conjunction with the HR Measure.

   

• Reference

  

  The Reference section on the JVP document does not contain the Authorization/Debt Instrument Indication and Debt ID fields, which are present on the JV document.