The Grant Opportunity and Notification Statuses provide central tracking of the opportunities selected by the grant managers which should be pursued by the governmental entity and any Departments/Units that were notified about these opportunities. The Grant Opportunity (GTOP) document allows you to enter opportunity information and to specify the Grant Users who will be notified about the grant opportunity.
The Grant Opportunity document updates the Grant Opportunity Status Folder (GTOPSF) table and the Grant Notification Status Folder (GTNTSF) table. If modifications are needed to the Grant Opportunity once the record has been added to the GTOPSF table you must create a Grant Opportunity Revision (GTOPR) document or update the record directly on the GTOPSF table, based on user authorization.
Once the GTOP document’s Status is Final, you can select the Copy Forward button to create a Grant Response, Grant Application, or Grant Opportunity Revision document.
You can cancel a GTOP Document if the Grant Opportunity ID is not used on Grant Applications or Award pages. You are only allowed to insert/modify values in the Reason for Modification field on the Header of the Grant Opportunity cancellation document.
On Submit, if the document’s Function is Cancellation, the Opportunity Status is changed to Canceled, the Notify? column is checked on all users (assuming Grant Users were previously notified), and the Message ID is defaulted with the cancellation Message ID on the cancellation document. The cancellation Message ID is defined as DFLT_GRNT_CAN_MSGID on the Application Control (APPCTRL) table. If the parameter value for the Default Grant Cancellation Message is left blank, then an error is issued on the cancellation document and requires the user to populate the Default Cancellation Message ID on the APPCTRL table. When the Cancellation document’s Status is Final, the document will make following updates to the existing record on the Grant Opportunity Status Folder and the Grant Notification Status Folder:
Change the Opportunity Status to Canceled on the Grant Opportunity Status Folder.
Populate the Reason for Cancellation in the Comments section with the value from the document’s Reason for Modification.
Update the Notification Message ID on the Grant Notification Status Folder with the Message ID on the Grant Opportunity cancellation document.
Update the Notification Sent date on the Grant Notification Status Folder.
Email all notified users that the opportunity has been canceled.
For more information on the GTOP document, GTOPR document and the GTOPSF table, refer to the "Grant Opportunity Status Folder" section in this user guide and page level help. For more information on the Grant Notification Status Folder, refer to the "Grant Notification Status Folder" section in this user guide and page level help.
The Grant Opportunity (GTOP) document contains four sections. Only two of the sections (Header and Grant Opportunity) must be completed to successfully submit the GTOP document to Final. In turn, Grant Managers can refrain from updating the Alert User Group or Grant Notification sections if they solely want to track the opportunity without notifying Grant Users.
The GTOP document contains the following sections:
The "Create Grant Opportunity" section contains instructions on creating a grant opportunity using the Grant Opportunity (GTOP) document.