The Internal Costing Usage Transaction (ICT) document records the units of work performed for costing. Units of work can be of any type, but are generally described in terms of the ”Usage Groups”: Labor, Mileage, Equipment Use (with or without an Equipment ID), and Materials Testing. The data that is entered on the ICT document is stored on the Internal Costing Journal (ICJ) table after the ICT document is successfully processed. The records from this table are used as the input to the Internal Costing Process.
The ICT document has a Header section and an Accounting section. The Header section records general information about the document. The Accounting section records costing usage information and the chart of account codes that will be charged when the Internal Charge Generation process occurs.
The Regular Labor / Usage Units field in the Accounting Section records the units of work performed for costing. The Usage Type field records the type of usage that is being captured. Each Usage Type is associated with a Usage Group (Labor, Mileage, Equipment (ID Required), Equipment (ID Optional), or Materials Testing). The Usage Group drives the edits, updates and inferences on this document. The following are the fields that are required on the ICT based on the value of the Usage Group:
Usage Group Labor: Employee ID, Employee Class, First Name, Middle Name (optional), Last Name, Full Name, Overtime Labor Units (optional), Regular Labor/Usage Units, and Employee Benefits Multiplier Type
Usage Group Mileage: Employee ID, Employee Class, First Name, Middle Name (optional), Last Name, Full Name
Usage Group Equipment (ID Required): Equipment ID, Equipment Class, Equipment Description, Rate Category
Usage Group Materials Testing: Materials Testing Class, Materials Testing Department (depends on SOPT setting), and Materials Testing Program (depends on SOPT setting)
Usage Group Equipment (ID Optional): Equipment ID (optional), Equipment Class, Equipment Description, Rate Category. Note: the Equipment Description requirement has a separate error code so that the requirement for Equipment Description can be turned off when the Equipment ID is not coded.
The ICT document can only be modified or cancelled if the Internal Cost Process Date and the Internal Cost Charge Generation Date are not populated on the Internal Costing Journal (ICJ) page. This means, the document cannot be modified or deleted after the Internal Cost Update Job or the Charge Document XML Generation Job has been completed successfully in the Internal Costing Chain Job. After the Cost Update Job or the Charge Document XML Generation Job has run, if a user wants to modify the usage, a new ICT record must be created for the amount of change (negative amounts are allowed on the ICT) followed by a new entry with the correct codes. Before the Cost Update Job or the Charge Document XML Generation Job have been run, if a user discards (cancels) a document, then the corresponding record on the ICJ page is deleted.
Refer to field level help for additional information.
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