Create an IA Document

To create an IA document, perform these steps:

1. Create from the Document Catalog.

2. Complete the Header section.

   The Document Name and/or Document Description can be conditionally required with the Document Control (DCTRL) table. If the current Application Date should not be used, then manually enter the correct date in the Record Date field. If the default Fiscal Year should not be used, then manually enter the correct year, (that is, prior year or next year), in the Fiscal Year field.  Any manually entered year will be used on all accounting lines unless manually entered at that level. If the default Accounting Period should not be used, then manually enter the correct accounting period, (that is, prior period or next period), in the Period field.  Any manually entered period will be used on all accounting lines unless manually entered at that level. Enter in the Warehouse.

3. Complete the Commodity section.

   Click the Commodity link from the secondary navigation panel. Click the Insert New Line link. Enter the Stock Number. Enter the Change in Quantity or the Change in Unit Cost. Enter the Adjustment Code.

4. Complete the Accounting section.

   Click the Accounting link from the Secondary Navigation Panel. Click the Insert New Line link. (Optional) Enter an Event Type, using the Event Type pick list icon.  If a default was selected on AETDC, then this value will infer during document validation when the Event Type is blank. Enter the Line Amount. Notes: The Accounting section's Total Line Amount must equal the total from the Commodity section. Fiscal Year and Period will default to the Application Date, unless otherwise entered. Budget Fiscal Year will default to the Application Date or as configured on the BFYINF, APBYINF or APBYFINF2 unless otherwise entered. Accounting elements will default from the Warehouse or Inventory table.

5. Click the Validate button to validate for errors.

6. If errors exist, fix the errors and repeat Step 5.  If no errors exist, then continue with Step 7.

7. Click the Submit button to submit the document.

Inventory Adjustment (IA) documents may not be modified. Another Inventory Adjustment document must be created to reverse the effects of the original document.

Inventory Adjustment (IA) documents may not be cancelled. Another Inventory Adjustment document must be created to reverse the effects of the original document.