Once the Purchase Order is processed, those items that were ordered will need to be received. The Receiver (RC) can be processed for Inventory transactions as well as non-inventory transactions. However, additional rules apply when a Warehouse value was coded on the referenced Purchase Order document.
In order to process Inventory transactions using the Receiver, users have to enter a valid reference to a Purchase Order (PO) Document on the Header, as well as the number of items received and whether it is a Final or Partial receipt on the Commodity Line. The following validations will be performed on the RC documents when the referencing Purchase Order has the Warehouse entered on the commodity line:
Entered Warehouse is valid on the Warehouse Table
Entered Warehouse matches the Warehouse entered on the referenced document
Entered Commodity code is marked as “Inventory Commodity” on the Commodity Table
Entered Commodity code and Stock Item suffix are valid and Active on the Inventory Table
Entered Commodity code and Stock Item suffix are not be marked as Parent Stock Item on the Inventory Table
The Unit of Measure entered on the Commodity line is the same as that of the Purchase unit entered on the Inventory Table
Item is not marked as Frozen for Accounting
The change in On Hand cannot cause a negative Available Quantity.
The Line Type must be Item
Once the RC document is finalized, it updates the On Hand field on the Inventory Table with the Received Quantity as follows:
When the Smaller Unit on the Inventory Table for the entered stock item is “Purchase,” then the On Hand Quantity is updated with the Delta Quantity on the RC document divided by the Multiplier entered on the Inventory Table.
When the Smaller Unit on the Inventory Table for the entered stock item is “Issue,” then the On Hand Quantity is updated with the Delta Quantity on the RC document multiplied by the Multiplier entered on the Inventory Table.
Inventory Control requires the entry of a Receiver document before payment for inventory items can be requested, as it is the receiver that updates the On Hand and Available quantity fields to reflect the quantities on the RC document.
For more information on the Receiver document, please refer to the Advantage Procurement User Guide, "Understanding the Post Award State" section.