The Cited Authority (CAUTH) table is referenced by documents using the Cited Authority field. The Cited Authority represents the Authority which enables a user to enter the specific document for the amount specified on the document.
The following edits occur when a record is saved on this table:
Upon save, if the Document Code is of the PO or MA Document Type and the combination of the Document Code, Cited Authority, and Document Department are the same but Procurement Type is different than another existing record, then the record is saved without error.
Upon save, if the Document Code is of the PO or MA Document Type and the combination of the Document Code, Cited Authority, Document Department and Procurement Type are the same as another existing record, then an error is issued that duplicate records are not allowed.
Upon save, if the Document Code is not of the PO or MA Document Type and the combination of the Document Code, Cited Authority and Document Department are the same as another existing record, then an error is issued that duplicate records are not allowed.
When documents are submitted that contain a Cited Authority value on the Header, the system performs a look up to the Cited Authority table based on the Cited Authority entered on the document, the Document Code of the document, and the Document Department Code of the document. If this look-up is unsuccessful, the system perform a second lookup to the table using the Cited Authority entered on the document, the Document Code of the document, and the Document Department of ALL. Once the correct record is retrieved, the system performs additional validations to verify that the document meets all of the requirements for use of the Cited Authority on the document. For example, the document must have a matching Procurement Type (not applicable for Payment documents), must be within the dollar limit bounds established by the Maximum Amount and Minimum Amount values, and must have a Record Date within the Effective From and To date values.
The Cited Authority Required field on the Document Control (DCTRL) table determines whether the Cited Authority field is required for a specific Document Code. Documents of the PO and MA Document Type that require Cited Authority validation must have a valid Cited Authority entered in the Cited Authority field on the document.