The Unprocessed Procurement Card Activity – Commodity Lines page allows you to capture a wide range of information about the individual Commodity Lines contained within the PCard transaction. It also allows you to add, edit, and delete Commodity Lines so that less work is necessary downstream when the Payment Request transaction is created. For example, it is possible that the bank file may show one $150 Commodity line when there were actually three separate $50 items; with this flexibility, you can modify/add Commodity Lines to reflect that there are actually three separate items with distinct Commodity codes. The system will issue an error if the sum of the Commodity Lines does not equal the amount on the transaction record. Upon loading records to the Unprocessed Procurement Card Activity table, all records will initially have associated records generated on the PRCUU – Commodity Lines page. These records will be generated using information from the bank file. If the bank file does not have Commodity Line information, or if the information it does contain is insufficient to generate all of the required information for the Commodity Line, then the system will infer whatever additional information is needed as necessary. For instance, the system will infer Commodity Code based on the Default PCard Commodity Code on the VCUST record; if unavailable, it will infer Commodity Code based on the Default PCard Commodity Code batch parameter. When the Pay flag is checked on the Unprocessed Procurement Card Activity record and the PCard Chain job is run, the system will use the information contained on the PRCUU – Commodity Lines page to generate the Commodity Lines on the resulting PRCC transaction.
The Order Transaction Code, Order Transaction Dept, Order Transaction ID, Order Commodity Line, and Comments fields must be populated manually, while the Accounting Profile or Accounting Template fields are inferred from the Procurement Card Administration (PRCUA) table. The rest of the fields are populated by the bank file. If the bank file is missing information such as Commodity Code, then logic will infer the Commodity Code from the Default PCard Commodity specified on the Vendor record, or if none is specified then from the Default Commodity Code specified within the Batch job.
The PRCUU – Commodity Lines page contains a “child” table called Accounting Lines. This page can be accessed by selecting Accounting Lines from the Secondary Navigation Panel of the Unprocessed Procurement Card Activity page. The PRCUU – Accounting Lines page captures Accounting Line information for the Commodity line selected on the PRCUU – Commodity Lines page. If an order is referenced in the Order Transaction Code, Order Transaction Dept, and Order Transaction ID fields, then accounting line information is blanked out on the PRCUU - Accounting Lines page. Also, accounting lines cannot be added for the commodity line. This ensures that upon creation of the PRCC transaction, the system will use the referenced Accounting Lines on the PO transaction.