Accounting

The Accounting tab records the funding distribution associated with a commodity. Fields in this tab include Event Type, Line Amount, Chart of Accounts fields that comprise a funding distribution, and additional reference information. Refer to the "Accounting" topic in the CGI Advantage - Transactions User Guide for common information on the Accounting tab. If you see that some fields listed below are not visible online, they are hidden with Configure Page (DESIGNER) when delivered or by onsite configuration. The following fields are not common to Accounting tabs.

Required/Conditionally Required FieldsRequired/Conditionally Required Fields

The following fields are required, and if left blank are automatically populated by Advantage:

  • Event Type

  • Bank Account

The following fields are conditionally required if a record is inserted on the tab:

  • Sub Total Line Amount

The following fields are optional:

  • Accounting Template

  • Line Description

  • Budget Fiscal Year

  • Fiscal Year

  • Period

  • Special Instruction Code

  • Disbursement Category

  • Payment Type

  • Interest Ineligible flag

  • Accounting Reference 1, 2, 3, 4, and 5 (optional fields to capture external data for tracking and reporting purposes)

  • Payment AL Field 1, 2, 3, 4, 5, 6, 7, and 8 (optional to store payment specific data)

Notes:

  • A commodity line containing an External Warehouse can only have one accounting line except for a modification down to $0.00.

  • Some fields are delivered hidden. Configure Page (DESIGNER) can be used to make the fields visible.