System Options

The System Options (SOPT) table controls the behavior of the system on a global level. These options may specify certain defaults or rules. Others may specify the type of accounting model to be implemented for disbursements, specific business rules to apply to disbursements, and parameters for the implementation of the business rules. These options are specified during the initial setup of Advantage Financial.

The following System Options fields are critical to Accounts Payable processing:

Option/Control	Description
Payment Request Default	This field is used as the default source for the Payment Type pick on the Master Agreement Search - Select Lines and Master Agreement Line Selection pages. This field is also used to determine the Transaction Code that is created when the Universal Requestor transaction has been submitted and the Create Payment check box has been selected for a Commodity Group that references a Master Agreement. The Payment Request Default field provides a pick to the Transaction Code field on the Procurement Transaction Control table and displays all records with a Transaction Sub Type of PRC where the value in the Payment Master Agreement Reference field is either Required or Optional.
Multiple 1099 Reporting Payees	When checked indicates whether or not the system will allow multiple 1099 Reporting Payers and/or transmitters.
Reporting Payer	The 1099 Reporting Payer indicates the party who is paying for services for which the 1099 forms and magnetic media that is being submitted to the IRS. The default is blank but this field is required if the Multiple 1099 Reporting Payers check box is not selected.
System Payment Lag	This field indicates the number of days from the transaction date when the payment should be made.
Number of Prenote Days	Indicates the number of prenote days that a financial institution has, to notify that the information for a vendor used for electronic funds transfer is incorrect. Default is zero. The value cannot be negative.
Allow Partial Payment of Award Line	This option controls whether the Matching process should generate a payment request for a matched award line that has been fully invoiced, that is, it controls if a payment can be made when the Invoiced amount has not final referenced the Order. If the Allow Partial Payment of Award Line indicator is set to true (selected) and Ordered Quantity of 12; Received Quantity of 2 (Partial); Invoiced Quantity of 2 (Partial), the Matching Transaction job generates PRM for a Quantity of 2. If the Allow Partial Payment of Award Line indicator is set to false (not selected) and Ordered Quantity of 12; Received Quantity of 2 (Partial); Invoiced Quantity of 2 (Partial), then no payment request is generated by the Matching process.
Do not Allow Partial Payment of Invoice	The Do not Allow Partial Payment of Invoice indicator, if selected, controls whether the Matching process should generate a payment request for a matched invoice that has been fully received, that is, if selected, a payment request can be made on an Invoice if the received amount is equal to or greater than the invoice. If Do not Allow Partial Payment of Invoice indicator is set to No and Ordered Quantity is 12, Received Quantity is 2 (Partial), and Invoiced Quantity is 12 (Final), the Matching process will generate a payment request for a Quantity of 2. If Do not Allow Partial Payment of Invoice indicator is set to Yes and Ordered Quantity is 12, Received Quantity is 2 (Partial), and Invoiced Quantity is 12 (Final), the Matching process will NOT generate a payment request because the Received Quantity is not equal to or greater than the Invoiced Amount. Refer to the "Do not Allow Partial Payment of Invoices on System Options" topic in the CGI Advantage - Procurement User Guide for several scenarios to illustrate this logic.
Payment Intercepts	Payments to a vendor may be intercepted if the vendor has an outstanding receivable in the system and the due date exceeds the number of Intercept Days specified on the Revenue tab of the SOPT table. Refer to the CGI Advantage - Intercept User Guide for more information on the intercept functionality available in Advantage.
Stale Date Disbursements	Indicates whether or not the system will stale date outstanding disbursements older than the number of days in the Stale Days field with the Stale Escheat batch process. When only the escheat or stale method is desired, error message A2409 ensures only one of the two is enabled. When using the system feature to do both methods with the Stale Process, Escheat Pre-Selection, and Escheat Update batch processes, the Severity of error A2409 has to be set to Information on the Messages (MESG) page to allow System Options setup.
Stale Days	The number of days that can pass before a disbursement is considered stale. Required if the stale date disbursements flag is selected. Default is zero. The value should not be negative.
Escheat Disbursements	Indicates whether or not the system will escheat outstanding disbursements older than the number of days in the Escheat Days field with the Stale Escheat batch process. When only the escheat or stale method is desired, error message A2409 ensures only one of the two is enabled. When using the system feature to do both methods with the Stale Process, Escheat Pre-Selection, and Escheat Update batch processes, the Severity of error A2409 has to be set to Information on the Messages (MESG) page to allow System Options setup.
Escheat Days	The number of days that can pass before a disbursement is considered escheat. Required if the escheat disbursements flag is selected. Default is zero. The value should not be negative.
Partial Payment of Invoices	When the Matching process should not generate a payment request for a matched award line that has not been fully invoiced, the Allow Partial Payment of Invoices feature should be used.
PR Update Inventory Flag	When set to Yes, the PR transactions would update extended cost when a PR is processed for a warehouse commodity.
Vendor Default Disbursement Format	On the System-wide Options and Controls table, this field defines for a fiscal year, the vendor disbursement format that will be defaulted to the Vendor/Customer table records when left blank.
Vendor Default EFT Format	On the System-wide Options and Controls table, this field defines for a fiscal year, the vendor electronic funds transfer format that will be defaulted to the Vendor/Customer table records when left blank.
Require UR Accounting	If this option is selected, then at least one Accounting Line must exist for each Commodity Line on the UR transaction.
Auto Submit From UR	If this option is selected, then when the UR becomes Final, all subsequent transactions will automatically be submitted.
PCard Consolidation Option	This field determines the basis on which the Procurement Card (PCard) Payment Requests should be consolidated. Valid values are Payee; Payee Administrator ID and Payee; Payee, Administrator ID & PCard ID. When the Payee is selected then the PCard Payment Requests are consolidated at the Payee level. When Payee & Administrator ID is selected then the consolidation takes place on the unique combination of Payee & Administrator ID. Similarly, when Payee, Administrator ID & PCard ID is selected, the PCard Payment Requests are consolidated on the unique combinations of Payee, Administrator ID & PCard ID.
Include $0 Line Amount on Summarized Stubs	This field indicates whether AD and MD transaction Accounting Lines, where the Line Amount is $0 (on the original AD or EFT line, before any adjustments are applied), will be selected for summarization by the Disbursement Stub Summarization process.
Include $0 Stub Line Net Amount on Summarized Stubs	This field indicates whether AD and MD transaction Accounting Lines, where the Line Amount is not zero but the Stub Line Net Amount is $0 (due to adjustments), will be selected for summarization by the Disbursement Stub Summarization process.

For more information about the System Options table, refer to the "System Options" topic in the CGI Advantage - Financial Administration User Guide.