Accounts Receivable contains an optional feature whereby deposit reconciliation tracking pages can be updated without accounting impact to aid in making deposit tracking pages more closely match bank activity for reconciliation purposes. Uses include a transaction to request treasury staff to make a wire transfer between bank accounts upon approval, which will also be followed by a journal voucher for accounting updates. Another use is to record such a transfer and journal voucher after-the-fact. Each of these uses contain a minimum of two accounting lines. One for the bank account reduced as a negative and another for the account increased as a positive. Another use is to make a single bank account adjustment up or down.
While there is no delivered transaction code for this feature, there is a transaction sub type of TRF delivered with logic to make the deposit tracking updates. A separate HTML page exists to be used – fBNKTRF. Finally, a security resource group of TRF exists. Whether a single transaction code is set up to address each use or separate ones, this transaction sub type must be associated on Transaction Control and the HTML file put as the Destination on Application Page Registration. Key to any bank transfer transaction is the display of Deposit Ticket Number, Deposit Date, Bank, and Line Amount. Most, if not all, other fields can be hidden.
This transaction sub type is designed to not make any accounting updates, so it needs an event type established that has no posting codes or one that is non-accounting. Refer to the “Setting Up a New Transaction Code” topic in the CGI Advantage Financial Administration User Guide for additional details on setting up a new transaction code and event type.