CGI Advantage supports the use of any chart of account element for defining budgeting structures. Of those elements, Appropriation is the one that is primarily used for tracking budgets and accounting activity against those lines. It is generally used by a state or local government entity to track and control the expenditure of funds to meet the reporting and control requirements of both external parties and those mandated by management to fulfill internal accountability requirements.
|
Name |
Length |
Key#1 |
Key#2 |
Key#3 |
Appropriation |
|||||
Code |
Appropriation Unit |
9 |
FSYR |
|
|
Rollup 1 |
Appropriation Class |
4 |
FSYR |
|
|
Rollup 2 |
Appropriation Category |
4 |
FSYR |
|
|
Rollup 3 |
Appropriation Type |
4 |
FSYR |
|
|
Rollup 4 |
Appropriation Group |
4 |
FSYR |
|
|
The Appropriation element, often called the Appropriation Unit, is defined yearly at the system-wide level and used primarily for the definition of budgets. Such budgets can track spending, revenues, or both spending and revenues. The Appropriation code often represents the levels at which funds are specified by a government's legislative body. Sometimes a higher level is specified and sometimes the level is lower with the addition of other chart of account element codes.
Name |
Length |
Key #1 |
Appropriation Unit |
9 |
Fiscal Year |
4 |
Fiscal Year |
|
4 |
Fiscal Year |
|
4 |
Fiscal Year |
|
4 |
Fiscal Year |
Appropriation Measure |
Sample Values |
Appropriation Class |
Operating |
Appropriation Category |
Non-Appropriated |
Appropriation Type |
Payroll Costs |
Appropriation Group |
Payroll Costs for Law Enforcement |
Appropriation |
Overtime for Police |
The following options apply to appropriation codes directly on the Appropriation (APPR) reference page:
Appropriation Classification - A required identification for reporting purposes.
Regular - Regular appropriations are, as the name implies, the most typical appropriation type. These appropriations normally begin with the fiscal year and end no later than the end of the fiscal year, are not based on special funding and are reviewed on an annual basis.
Continuing - Continuing appropriations are similar to regular appropriations except that the appropriation will not expire at the end of a single year. Two methods exist to control this continuation. One method for continuation is to roll unspent budget authority at the end of one budget fiscal year into the next. Another method is to use BFY Staging to allow processing against a budget line to continue with necessary activity restrictions when the accounting fiscal year is going to be greater than the budget fiscal year.
Supplemental - Supplemental appropriations are essentially equivalent to regular appropriations from a processing standpoint. The supplemental appropriation type should be used for appropriations which begin during the fiscal year and supplement an existing appropriation.
Special - Special appropriations is a designation that the appropriation is not Regular, Continuing, or Supplemental.
Multi-Year - Multi-Year appropriations are defined with a budget fiscal year of 9999 when establishing a budget line, creating a multi-year budget. Such lines are available for spending in any accounting year until funds are exhausted or the budget line is deactivated. In such a case the appropriation code will continue to be defined by fiscal years on the Appropriation reference page. Several inference pages are provided to infer 9999 to accounting transactions when chart of account codes are entered that match a multi year budget line. Please refer to the "Chart of Account Inferences" topic for more information on those inference pages.
Contract Withholding Exempt - An indication that an Appropriation is exempt from contract withholding.
Service Date Editing - Valid values are: None, Service To Only, and Both Dates. This APPR setting is the 2nd step in COA service date editing. If the APPR setting is None, then COA service date editing is not done. The other settings on APPR will cause the system to continue with COA service date editing.
Reporting Dates - Optional dates of Reporting Start and Reporting End exist for reporting purposes. As appropriations can be thought of as single year or continuing from for two or more years, these dates can be used to give specifics to the values selected for Appropriation Classification. Configure Page (DESIGNER) updates are required to make the fields visible. Configurable Validations (BORULE) can make them required along with other types of edits such as ones tied to the various Appropriation Classifications (or other rollups) while Configurable Formulas (BOFRMLA) can be used to define defaults.
Lastly, these two dates can be setup to default to budget transactions defining new budget lines. Please see the Required Budgets and Budget line Start/End dates in the CGI Advantage - Budget Control User Guide.