Major Program

The Major Program (MJPRG) reference page establishes the Cost Accounting functional 'driver' of universal features and functionality required to handle the complexities related to grants, projects, and jobs, such as internal/external customer reimbursement, award processing, etc. During the setup process, the grant/project manager makes key decisions to determine utilization of the Major Program structure to establish a grant, project, or a job.

Major Program has the flexibility necessary to manage grants, projects and/or jobs concurrently. For example, within the same Major Program structure, the grant/project manager can set up one Program code to have FHWA project characteristics, while setting up another program to have internal job behaviors.

Overall, the Major Program allows the definition of the highest-level control element of the Cost Accounting structure and includes the global/overall characteristics and behaviors. For example, a Major Program could represent a multi-year Federal program across multiple award years or a Major Program could capture an entire block grant, which is then broken out into multiple programs for the various detail grants. Other examples of Major Programs are: Title IV-D - Child Enforcement Admin, School Lunch Program, and Lane Expansion Project on I-95. Another purpose of the Major Program is to link individual programs together and set control options that apply to all Programs that roll up to the Major Program.

The functionality and setup associated with making the determination between grant, project or job is outlined further throughout this user guide.

Beyond the common chart-of-account fields present (see the Chart of Accounts User Guide), there are a number of fields unique to Major Program. As there are a large number of unique fields, they are displayed in alphabetical order with some closely related fields grouped together.

Overhead Rate Exception – This related page link transitions you to the Overhead Rate Exception reference page to add, update, or review exception information for the selected Major Program.
Program Period – This related page link transitions you to the Program Period reference page to add, update, or review program period information for the selected Major Program.
History - This related page link transitions you to the Cost Accounting Transaction History inquiry page to review the transactions that created and have updated the Major Program.

Any fields listed below that are not visible on the page have been hidden using Configure Page (DESIGNER). If such a field is needed, that page can be used to make the field visible.

Field Name	Description
Auto Generate Prefix	In order to assign the next available number to a Major Program, set the Auto Generate indication is true and enter the desired Prefix. The next available number from the Cost Accounting Auto Numbering reference page for Major Programs will be populated. Leave as false and blank if manually assigning a value.
Assistance Listing Validation Required	An indication that when true will trigger the system to validate that the combination of Federal Catalog Prefix and Federal Catalog Suffix entered in the setup of Program Periods and Funding Lines exists on the Assistance Listing Number reference page.
Drawdown Group Drawdown Department Drawdown Unit	Major Programs have the ability to be associated with a Drawdown Group for grouping reimbursements.
Federal Appropriation Setup	This setting determines where the Federal Appropriation value should be retrieved from when running the FHWA File Generation Process. There are two options: Program Period and Funding Line.
Federal Aid Project Number	The Major Program and the combination of Program and Phase (PHPRG) are the two locations where a Federal Aid Project Number can be associated for reporting purposes. The field is optional, free-form, and open to other uses. Conditional requirements can be done through a Configurable Rule to ensure a value is captured when necessary. In the event that the same number should not be used with more than one Major Program, The following can be entered as the Validation on a Configurable Rule record: this.isNotUniqueFederalAidProjNum() == true.
Grant ID Grant ID Name	When a Major Program began in Grant Lifecycle Management as a Grant Opportunity, this field records the Grant ID that was created with the awarding of that grant. This Grant ID field is discussed further in the Grant Lifecycle Management User Guide.
Highway Project Fields	A number of optional self-explanatory fields exist to classify work done at specific locations. Many of these have corresponding fields at lower levels within the Cost Accounting structure and are used where most appropriate.
Internal Vendor	When a Major Program is reimbursable, this optional vendor established on the Vendor Customer reference page as an internal vendor will be used in the creation of internal transactions for reimbursement from other departments.
Overhead COA	A collection of chart account fields that are available to overlay a value from an original expenditure selected for overhead when recording the overhead on a Charge transaction. A field left blank here will not blank out the corresponding value from the expenditure. A COA value from an expenditure is only cleared if the special value of BLNK is entered here on Major Program.
Overhead Eligible Overhead Redirection Overhead Default Rate	When there is an agreement with a funding source that a portion of overhead can be billed for reimbursement, the Overhead Eligible indication should be set to true. When overhead charges should be recorded with all of the same chart of account elements of the original expenditure, the Overhead Redirection indication should be set to false. When set to true, the values on the Overhead COA fields will be used to overlay a corresponding value found on the original expenditure for the recording of overhead.
Reclass Exclusion	An indication that when true means that the Cost Accounting Reclassification system process will not review records with the Major Program for reclassification.
Reimbursement Exclusion	An indication that when true means that the Cost Accounting Reimbursement Selection process will not review records with the Major Program for reimbursement eligibility.
Reimbursement Status Reimbursement Budget	When a Major Program is reimbursable: Reimbursement Status has to be Allowed for Reimbursement. Reimbursement Budget has to be one of the budget structures that control reimbursement (for example, 39, 40, or 88). When a Major Program is not reimbursable: Reimbursement Status has to be Suspended for Reimbursement. Reimbursement Budget has to be blank. The “Reimbursement ” topic contains more information on these settings.
Reporting Basis	This field impacts the timing of when Program Period is inferred onto accounting transactions and works in conjunction with the Program Period Inference and the Service Date Severity settings on the Transaction Control reference page. The valid values include: Encumbrance – With this setting, those transactions that record pre-encumbrances or encumbrances use the Record Date for inferring Program Period. Those transactions that record accrued and cash expenditures referencing an encumbrance or pre-encumbrance use the Program Period from the referenced accounting line. The inferred value cannot be changed. Accrual – With this setting the behavior is the same as Encumbrance with transactions recording a pre-encumbrance or encumbrance. The difference is that transactions recording accrued and cash expenditures use the Service From date on the referencing accounting line for inferring Program Period. Cash – With this setting, all transactions use Record Date for inferring Program Period at each new transaction. Required – With this setting, no Inference will occur and the Program Period will have to be entered when required or optional and desired. Prohibited – The Major Program will not use Program Period so one cannot be supplied. The default value of Reporting Basis is determined by the Default Reporting Basis (DFLT_MJPRG_REIM_BAS_IND) parameter on Application Parameter (APPCTRL). Please see the "Example Scenarios" topic at the end of the Program Period reference page for a working example of each.
Split Type	An indication of how funding split will occur for the Major Program. Valid values are: Front End Split (FES): The funding source calculations for an expenditure are performed at the point of transaction entry. Front-end Split adjusts the input transaction to infer and record chart of account codes and the funding participation information at the time of entry. Back End Split (BES): The splits occur during the periodic offline Reimbursement processing instead of at the point of transaction entry and splits as a non-financial charge instead of expenditures. No Automated Splits-Manual: This selection permits the storing of funding information for manually billed projects with the intention of not having to track this information on separate spreadsheets. When selected transactions will not perform splitting or automated reimbursements. No Automated Splits-No Bill: This selection is used when no splitting or tracking of split information is required. Any reimbursement calculations required will be performed outside of CGI Advantage. The Split Type can be defaulted for the initial entry using the Default Split Type (DFLT_MJPROG_SPLT_TYP) parameter on Application Parameter (APPCTRL).
Stage Definition	An indication that when true enforces staging to be established in order to control processing against the Major Program.
Streamlined Task Order Billing	An indication that controls where the billing rules are defined for the Major Program. If false, the Reimbursement Status, Reimbursement Output Type, and Seller/Buyer accounting details are set up at Funding Lines and Internal Buyer Funding Lines. This is the most common setting. When set to true, the Reimbursement Status, Reimbursement Output Type, and Seller/Buyer accounting details are set up on the Task Order and Task Order Buyer Line(s).