AD Accounting

Accounting line contains all accounting information and other detailed information associated with an automated disbursement. Fields in this tab include event type, line amount, interest, discounts, retainage, and additional reference information. Here you can reference a commodity line, thus allowing you to reference commodity-based transaction as well as accounting-based transaction. The AD Accounting tab is also generated by the AD Chain process. Refer to the "Accounting" topic in the CGI Advantage Transactions User Guide for common information on the Accounting tab. Some fields mentioned in this section may not be visible because they have been delivered as hidden, which requires an update on Configure Page (DESIGNER) to make the field visible.

Required/Conditionally Required FieldsRequired/Conditionally Required Fields

The following fields are displayed based on site specific setup and use of the Fixed Asset Intent (FN) transaction and process:

  • FN Transaction Code

  • FN Transaction Department

  • FN Transaction ID

Notes:

  • None of the fields can be entered manually.  

  • Event Type is inferred from AP Event Type Cross Walk based on the referenced transaction’s event type, and the System Options for Disbursement Option and Disbursement Type.

  • PY Accrual/Clearing % field displays the Prior Year’s Clearing percentage upon the successful submission of an Automatic Clearing Accrual transaction. The default is blank. If a value of zero exists, it means that the previously cleared amount had been completely disallowed.

  • Procurement Folder, Procurement Type ID, and Procurement Type display the inferred values from a referenced commodity-based transaction. If populated, the View Procurement Folder action is activated allowing users to transition to Procurement Management to review the other transactions associated with this selected procurement folder. 

  • Debt ID – An Automated Disbursement transaction can indicate a bond, loan, or lease used for a disbursement. Schedule Number and Schedule Line, when populated, indicate the schedule detail line paid. Debt ID field is optional and should not be required or prohibited based on Event Type Requirements (ERQ) or Fund Department Requirements (FDREQ) settings because a user has no means of data entry. Use of a Debt ID should result in an update to the respective Loan History (LOANHIST), Bond History (BONDHIST), or Lease History (LSEHIST) page, depending on Event Category (ECAT) settings. Please see the Debt Management User Guide for more information on these and other topics.

  • Funding Profile, Priority, and Line fields exist on the accounting line to record a payment of grant revenues out from a General Accounting Expense/Expenditure transaction (or clone) accounting line are visible in the fields. If the front-end split occurs at the posting line, then these fields are blank.

Optional FieldsOptional Fields

  • Payment AL Field 1 - 8 are protected fields in the Additional Information section inferred from General Accounting Expense and Payment Request transactions. While primarily intended to populate values in ACH XML files and Disbursement Printing XML files, they can also function as generic data storage fields.