AD Accounting

Accounting line contains all accounting information and other detailed information associated with an automated disbursement. Fields in this tab include event type, line amount, interest, discounts, retainage, and additional reference information. Here you can reference a commodity line, thus allowing you to reference commodity-based transaction as well as accounting based transaction. The AD Accounting tab is also generated by the AD Chain process. Refer to the "Accounting" topic in the CGI Advantage Transactions User Guide for common information on the Accounting tab.

Required/Conditionally Required FieldsRequired/Conditionally Required Fields

The following fields are displayed based on site specific setup and use of the Fixed Asset Intent (FN) transaction and process:

FN Transaction Code
FN Transaction Department
FN Transaction ID

Notes:

None of the fields can be entered manually.
The Event type will be inferred from the AP Event Type Cross Walk table based on the Referenced Transaction’s Event Type, SOPT table Disbursement Option and Disbursement Type.
The PY Accrual/Clearing % field displays the Prior Year’s Clearing percentage upon the successful submission of an ACLA transaction. The default is blank. If a value of zero exists, it means that the previously cleared amount had been completely disallowed.
If this transaction is associated with a Procurement Folder the Procurement Folder, Procurement Type ID and Procurement Type will display the inferred values from the referenced procurement transaction. If populated, the View Procurement Folder action is activated allowing users to transition to the Procurement Management (PRCUID) page and review the other transactions associated with this selected procurement folder. Once on the PRCUID page, a Back link is displayed allowing users to transition back to the transaction Header of the transaction you transitioned from.
Debt ID – An Automated Disbursement transaction can indicate the Bond or Loan proceeds used for a disbursement. The transaction can also be used to record accounting for a Bond, Loan, or Lease payment made. For the second scenario, Schedule Number and Schedule Line are also recorded to ensure the Disbursement updates the Transaction 2 field on the Schedule Detail record being paid. The Debt ID field is optional and should not be required or prohibited based on Event Type Requirements (ERQ) or Fund Department Requirements (FDREQ) settings because a user has no means of data entry. Use of a Debt ID should result in an update to the respective Loan History (LOANHIST), Bond History (BONDHIST), or Lease History (LSEHIST) page, depending on Event Category (ECAT) settings. Please see the Debt Management User Guide for more information on these and other topics.
Funding Profile, Priority, and Line fields exist on the accounting line but are Tertiary as delivered on Configure Page. Any values entered on the General Accounting Expense/Expenditure transaction (or clone) accounting line are visible in the fields. If the front-end split occurs at the posting line, then these fields are blank.