Batch Jobs

Job Name

Description

Batch Catalog Section

Automatic EFT Reversal Confirmation

This process automatically confirms Accounts Payable EFT reversals sent to the bank by updating the EFT Reversal (EFTREV) page.

Note: The EF ACH Reversal Chain can be configured to run the Automatic EFT Reversal Confirmation job between the Build Flat File job and the Initiate Disbursement Cancellation job. You can also run the Automatic EFT Reversal Confirmation job as a standalone process before the EF ACH Reversal Chain.

Accounts Payable

Consolidation By Payment Request Department

Automated process to set the field value for the Consolidation Object 6 field equal to the Transaction Department of the Payment Request on the DISRQ record.

Accounts Payable

Convert Bank File

An optional batch process used with the Check Reconciliation process that will convert a flat file sent from a bank into the format necessary for the Check Reconciliation process to read and convert to XML.

Accounts Payable

Disbursement Printing

Disbursement Printing can be used to print Manual Disbursements (MD), or to print Automated Disbursements (AD). The process prints checks and warrants for Eligible AD transactions generated by the Automated Disbursement process and Eligible manual disbursement transactions. The process also prints Remittance Advices for the eligible EFT payments. Remittance Advices can be printed and mailed or sent as an Email Attachment or as an Email with embedded HTML based on the Remittance Advice Transmission Mode defined for the vendor.

Accounts Payable

Disbursement Correction

The Disbursement Correction process is used to void and/or renumber records that are in the disbursement cycle and have not been posted to ledgers.  In addition, the process allows the user to reprint physical checks printed on the pre-printed check stock after the Disbursement process is finished.

Accounts Payable

Disbursement Parameter Updates

Disbursement Parameters table holds the records that define the selection criteria that is used during the AD chain. The Disbursement Parameters Update batch process is an automated mechanism for updating the Disbursement Parameter (DISPA) table.

The process will update all active records on the DISPA table with the To Date selection criteria for the next disbursement process. It will also update the Check date to be used by the next AD Chain process.

Accounts Payable

EF ACH File Reversal

This on-demand process is used to correct the situation where the entire ACH file with EFT payments was processed by the bank more than one time but the EFT payments were processed only once in Advantage. This job should be run only if the EFT transactions were sent to the bank erroneously more than one time since this job is not going to make any updates to the any transactions or tables in the application. This batch process can be used with the supported ACH formats CCD, PPD, IAT, and CTX. This batch process can be used to reverse an entire ACH file with EFT payments or an entire ACH file with EFT Reversals.

Accounts Payable

Escheat Pre-Selection

This process is used when doing both stale dating and escheating of outstanding disbursements to select from those outstanding stale-dated disbursements for user review on the Escheat Pre-Selection page for moving on or not to the escheated status.

Accounts Payable

Escheat Update

The Escheat Update process escheats Automatic Disbursement (AD) and Manual Disbursement (MD) transaction types for certain records present on Escheat Pre-Selection (ESCH), based on settings defined on System Options (SOPT).

Accounts Payable

Generate Positive Pay

The Generate Positive Pay batch process creates the Positive Pay files of disbursed and cancelled checks.

Accounts Payable

Generate Warrant Reconciliation Transaction

Automatically generates AWR transactions to reclassify the funds to cash for the warranted records (Status is Warranted on CHREC) that were reconciled (that is, Recently Reconciled flag is checked on CHREC) by the Check Reconciliation batch process.

Accounts Payable

Mass Cancellation

The Mass Cancellation batch process cancels Checks (automated or manual), Warrants or Electronic Fund Transfers (EFT).  It gives users the flexibility to Reschedule, Hold and Cancel Checks / Warrants / EFTs in bulk.

Accounts Payable

Multi Process Disb Journal Posting

The Multi Process Disbursement Journal Posting is used in conjunction with the Asynchronous Posting setting on the Transaction Control page for the Auto Disbursement transaction codes.  The job performs the same tasks as the Journal Posting Initiator and then spawns multiple Journal Engine jobs to post all of the selected automatic disbursements.

Accounts Payable

Paid Check Table Restore

This process restores records to the Paid Checks table that were removed by the Paid Check Archiving chain.

Accounts Payable

Stale Escheat

This process is used to Stale Date or Escheat checks issued by the automated disbursement process when the criteria has been met.

Accounts Payable

Stale Process

This process is used when doing both stale dating and escheating of outstanding disbursements to select from those outstanding disbursements older than the number Stale Days defined to mark them with the stale-dated status.

Accounts Payable