Weekly / Monthly Warrants

There are numerous criteria for controlling payments that are commonly used: Disbursement Type, Format, Category, Limit, and Priority; Handling Code; Schedule Payment Date; and the Single Check indication. Disbursement Frequency is another available control with a limited number of settings: Daily and Weekly. When certain objects should be paid with a different frequency, the concept of daily disbursements against a monthly estimated amount and weekly disbursements applies. The latter often must be approved by a council before payment can be made. The monthly limit for the former is also approved by a council based on estimates. In addition to these two types of disbursements, there are others that do not fall into either category. These are paid as they are scheduled with no pre-defined limit.

The weekly frequency invokes a business function whereby payment requests, whether in the Accounting Based Spending or Commodity Based Payment Request transaction types, are automatically put on hold for payment approval. Expenditure payments, those with the Object COA, have the frequency default from the Object. For other types of payments without an Object, the frequency defaults to daily. Qualified payments identified as daily disbursements can be queried by the amount disbursed and verified against a monthly-authorized amount. 

Please refer to each topic for further details.

• Configurations

• Warrant Schedule (WARSCD)

• Weekly Warrant Exception (WAREXP)

• System Processing for Weekly Warrant Batch Process