Accounting

The Accounting tab on the CH transaction contains common Accounting fields as described in the "Accounting" topic in the Transactions User Guide. The following fields are not common to Accounting tabs.

Field Name	Required?	Field Description
Charge Class	Conditionally Required	Defines a standard rate for a type of indirect expense. You use a Charge Class as an alternate method for calculating the value of the Line Amount field by providing a standard Rate that is then multiplied by the number of units. When the Line Amount field is $0.00 this field and the other two Charge fields are required.
Charge Class Rate	System Set	Identifies the rate associated with the Charge Class that is used to calculate the Line Amount by multiplying the Charge Units times the Charge Class Rate. The rate is inferred from the selected class.
Charge Units	Conditionally Required	Identifies the number of units associated with the Charge Class Rate that is used to calculate the Line Amount by multiplying the Charge Units times the Charge Rate
Performance Unit	Optional	The unit of measure used in tracking performance metrics or progress made to date. Used to compare actual usage against budgeted amounts.
Authorization/Debt Instrument	Conditionally Required	An indication defining what type of Debt ID is entered on the accounting line. The indication will default to Debt Instrument if the Debt ID field is populated, because that is the most common indication. Valid values for this field are: Authorization – If this value is selected then authorization accounting is being performed and the Debt ID pick will point to Authorizations. Debt Instrument - If this value is selected then debt instrument accounting is being performed and the Debt ID pick will point to Debt Instruments.
Debt ID	Conditionally Required	A value is required if the Debt ID field is to be entered. Depending on the value entered in the Authorization Debt Instrument field, this field is used to record a debt authorization or a debt instrument for an accounting event. A value can be required by Event Type Requirements or by a Fund and Department Requirement rule.
Debt Accounting Event	Optional	Debt Accounting Event is a field set on the Debt Accounting (DA) transactions generated by the various Debt Management system processes. Values define what type of accounting a line is doing and many control updates to the registry. The values that apply to the DA are: Initial Accounting - Updates either the Initial Accounting Generated Date for an authorization or the Initial Accounting Recorded Date for a debt instrument. Long Term Account Reclass - Updates the Last Long Term Account Reclass field for a debt instrument. Accrual - Updates the Last Accrual FY and Last Accrual APD fields for a debt instrument. Authorization Reduction - This value does not make an update. Accrual Reversal - This value does not make an update but is used on accounting lines reversing activity recorded with the Accrual (3) value. Amortization - This value does not make an update directly, but the processing of the transaction will update the Processed On date of a Schedule Line.
Schedule Number	Optional	The Schedule Number field is only used when recording an Accrual or Accrual Reversal. It is first part of two fields that identify a Schedule Detail Line on one of the Debt Registry pages.
Schedule Line	Optional	The Schedule Line field is the second field used to identify a Schedule Detail Line
Special Referenced Transaction Code	Optional	The transaction code of an additional transaction referenced by the Automatic Accrual Clearing system process or entered manually.
Special Referenced Transaction Department	Optional	The transaction department of an additional transaction referenced by the Automatic Accrual Clearing system process or entered manually.
Special Referenced Transaction ID	Optional	The transaction ID of an additional transaction referenced by the Automatic Accrual Clearing system process or entered manually.
Special Referenced Transaction Vendor Line	Optional	The vendor line of an additional transaction referenced by the Automatic Accrual Clearing system process or entered manually.
Special Referenced Transaction Commodity Line	Optional	The commodity line of an additional transaction referenced by the Automatic Accrual Clearing system process or entered manually.
Special Referenced Transaction Accounting Line	Optional	The accounting line of an additional transaction referenced by the Automatic Accrual Clearing system process or entered manually.
Special Referenced Type	Optional	Always set to Memo.