Accounting

Accounting lines of a Journal Voucher closely resemble those of other transaction types. The fields that differ are included in the table below. For more details on the common Accounting fields, please see the "Accounting" topic in the Transactions User Guide for more information.

Field Name	Required?	Field Description
Posting Pair	System Set	A protected value inferred from the parent line group of the accounting line.
Posting Pair Name	System Set	A protected value inferred from the Event Type page for the combination of Event Type and Posting Pair values.
Posting Code	Required	A required field to specify a posting code for the accounting line. If an Event Type and Posting Pair are specified at the Line Group, then the posting code must be one of the two defined to that combination on the Event Type page.
Posting Code Name	System Set	An inferred name for the Posting Code as defined on the Posting Code page.
Debit Amount	Required	The amount field used when the Posting Code should be debited. An amount entered must be greater than $0.00. If the Credit Amount is greater than $0.00 then the Debit Amount has to be $0.00 as a Journal Voucher accounting line can only perform one or the other type of posting.
Credit Amount	Required	The amount field used when the Posting Code should be credited. An amount entered must be greater than $0.00, although credits are stored in journals as negative amounts. If the Debit Amount is greater than $0.00 then the Credit Amount has to be $0.00 as a Journal Voucher accounting line can only perform one or the other type of posting.
Authorization/Debt Instrument	Conditionally Required	As Journal Vouchers can perform accounting for debt authorizations and debt instruments, this indication defines what type of Debt ID is entered on the accounting line. The indication is optional except a value is required if the Debt ID field is populated. Valid values for this field are: Authorization – If this value is selected then authorization accounting is being performed. Debt Instrument - If this value is selected then debt instrument accounting is being performed.
Debt ID	Conditionally Required	The Debt ID represents a Bond, Lease, or Loan Registry record. There are limits on what Debt ID values can be entered: A Loan Application ID cannot be entered. The Debt Instrument Status must be active and not one of the preliminary values. The Debt Instrument Status should not be one that is completed or closed. Please see the Debt Management User Guide for more information on these and other topics.
Employee ID Employee Name	Optional	For times when the Journal Voucher is the proper tool for recording accounting events outside of typical payroll accounting, this field is there to tie Financial data to Human Resource Management data for reporting purposes by ensuring a valid employee ID is entered.

Notes: The Journal Voucher will always require a value in the Fund field and that cannot be circumvented. Please see information on the JVC transaction code for chart of account fields available on that transaction code not visible on other Journal Vouchers.