The jobs are listed alphabetically in the below table and the last column indicates the location in the Batch Catalog. Click the appropriate name in the Chain Job Name column to learn more about each job. For detailed information on the jobs (such as when to run, input, output, and process parameters) refer to the associated run sheet in the following user guides: CGI Advantage - General Accounting Run Sheets, CGI Advantage - Utilities Run Sheets, CGI Advantage - System Assurance Run Sheets, and CGI Advantage - Administration Utilities Run Sheets.
For a select number of processes, there is a section of functional information included at the end of this section to give additional information beyond what is commonly found in a run sheet.
Job Name |
Description |
Batch Catalog Section |
The Automated Accrual Process creates transactions for payments made in the current year with service dates that spanned into the prior year. The prior year portion of accrued expenditures, according to those service dates, is removed from the current year and booked into the prior year. In a section that follows, there are more functional details to supplement what is described in the run sheet. |
General Accounting |
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The Automated Accrual Clearing Process creates transactions for disbursements and internal cash expenditures with service dates that spanned into the prior year. The prior year portion of the cash expenditure, according to those service dates, is removed from the current year and booked into the prior year. If there was a prior year accrual, then that is reversed too. In a section that follows, there are more functional details to supplement what is described in the run sheet. |
General Accounting |
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The Automated Bank Account Transfer Process facilitates the movement of bank account balances between various bank accounts in both CGI Advantage Financial and in the actual banks. In a section that follows, there are more functional details to supplement what is described in the run sheet. |
General Accounting |
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The Contract Roll chain is used to maintain multi-year contracts. As a new budget year begins, those accounting lines on contracts that were in a future year, now need to be adjusted. In a section that follows there are more functional details to supplement what is described in the run sheet. |
General Accounting |
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When a year comes to a close, there are many transactions open with accounting activity that has not yet reached its final state (open requisitions for example). The Open Activity Lapse is one of three chain jobs used in the maintenance of that open activity. A lapse closes out the activity in the old year with a referencing transaction that liquidates only. |
General Accounting |
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When a year comes to a close, there are many transactions open with accounting activity that has not yet reached its final state (open purchase orders for example). The Open Activity Roll is the second of three chain jobs used in the maintenance of that open activity. A roll can either take the open activity in the old BFY and FY forward into the next years or accrue the activity with a transaction modification. |
General Accounting |
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When a year comes to a close, there are many transactions open with accounting activity that has not yet reached its final state (open purchase orders for example). The Open Activity & Budget Roll chain is the third of three chain jobs used in the maintenance of that open activity. A roll of this type takes the activity in the old budget fiscal year forward into the next year with a transaction modification, while also reverting and carrying forward budget authority to cover the rolled accounting activity. |
General Accounting |
|
Payroll Transaction Generator |
This chain job creates, loads, and submits Payroll transactions in CGI Advantage Financial based on output data in CGI Advantage HRM from a payroll run. |
General Accounting |
Receiver Accrual Process |
Receiver Accrual Chain job determines the PO Commody Lines (CL) that have Receivers against them but have not been paid against. The process accrues the amount of the PO that is received but not paid against. To record accruals in the system, the process creates Journal Voucher (JV) type entries. |
General Accounting |
Revolving Fund Replenishment |
The Revolving Fund Replenishment process queries the Accounting Journal to create Appropriation and Allotment Budget (BGAA) transactions to replenish revolving funds for the revenues recorded since the last run. |
General Accounting |
The Treasurer Interface Process records entries into a special treasurer fund when cash or other accounts are reduced or increased through the processing of warrants, deposit transactions, and other adjustment transactions. This is to facilitate bank reconciliation using the accounting system to mirror transactions that occur at the bank to represent the true cash balance. |
General Accounting |