Header

The Header tab of the GAX Transaction Code contains the common Header fields as described in the "Header" topic in the Transactions User Guide. If you see that some fields listed below are not visible online, they are hidden with Configure Page (DESIGNER) when delivered or by onsite configuration. The following fields are not common to Header tabs:

Field Name	Required?	Field Description
Accounting Profile	Optional	This field is used for the generation of accounting lines when a transaction is validated or submitted.
Expected Amount	Conditionally Required	This field is used to record the total amount anticipated for the transaction or the amount to be used to generate Accounting Lines based on an Accounting Profile. The amount can be used for both purposes. The amount can be required by the Transaction Total Required option on Transaction Control (DCTRL).
Vendor Invoice Number	Optional	An optional field to capture and default the number from the invoice received from the vendor. When populated and there is only one vendor line, the value is pushed to the lowest numbered, open accounting line upon validate or submit actions. If Vendor Invoice Required is required by the Transaction Control (DCTRL) page, then the push is to all open accounting lines.
Vendor Invoice Line	Optional	An optional field to capture and default the line number from the invoice received from the vendor. When populated and there is only one vendor line, the value is pushed to the lowest numbered, open accounting line upon validate or submit actions. If the Vendor Invoice Line Number Default option on Transaction Control (DCTRL) is checked, the value is pushed to the lowest numbered, open accounting line instead of defaulting to equal Accounting Line Number.
Vendor Invoice Date	Optional	An optional date to capture the date on the invoice received from the vendor. When populated and there is only one vendor line, the value is pushed to the Vendor Invoice Date field on the lowest numbered, open accounting line upon validate or submit. If the Vendor Invoice Required setting is set on Transaction Control (DCTRL), then the push is to all open accounting lines.
Tracking Date	Optional	An optional field to record any date related to the invoice or payment of goods and services. When populated and there is only one vendor line, the value is pushed to the Tracking Date field on the lowest numbered, open accounting line upon validate or submit. If the Vendor Invoice Required or Tracking Date Required is set on Transaction Control (DCTRL), then the push is to every open accounting line.
Check Description	Optional	An optional field to record text for printing on the check stub. When populated and there is only one vendor line, the value is pushed to the Check Description field on the lowest numbered, open accounting line.
Replacement	Optional	An optional indication a payment is to replace a previous disbursement.
Cited Authority	Conditionally Required	An optional field to specify a value from the Cited Authority (CAUTH) page. The Cited Authority represents the authority that enables a user to enter the specific transaction for the amount specified on the transaction. The field can be by the Cited Authority requirement on Transaction Control (DCTRL).
Escrow ID	Optional	This optional field is used to associate all accounting lines to an Escrow ID. A value specified must be valid on the Escrow Definition (ESCROW) page and that does not have the Completed flag checked. Use this field when transferring funds to the escrow agent or adjusting for disbursements by the escrow agent.
Payee Vendor	Optional	The vendor identification code assigned to the payee. The Payee Code is used to designate a third party payment, or a payment to a Procurement Card vendor.
Payee Name	Optional	The legal name of the payee.
Address Code	Optional	A field to specify the Payee Address ID. The field will default is there is a default Payment Address for the payee's Vendor record. From the selected Address Code, the remainder of address fields will infer.
Payee Contact ID	Optional	The Payee Contact ID field is used to specify the person responsible for answering questions concerning an associated entity. From the ID, the remainder of contact fields will infer.
Retainage Amount	Calculated	A system calculated amount of all Retainage Amounts across all accounting lines of the transaction. As taking retainage is not a feature available to the ABS transaction type, the amount will always be $0.00.
Discount Amount	Calculated	A system calculated amount of all Discount Amounts.
Penalty/Interest Amount	Calculated	A system calculated amount of all Penalty/Interest Amounts.
Backup Withholding Amount	Calculated	A system calculated amount of all Backup Withholding Amounts.
Intercept Amount	Calculated	A system calculated amount of all Intercept Amounts.
Default Intercept Fee Amount	Calculated	A system calculated amount of all Default Intercept Fee Amounts.
Supplementary Intercept Fee Amount	Calculated	A system calculated amount of all Supplementary Intercept Fee Amounts.
Use Tax Withheld Amount Calculated	Calculated	A system calculated amount of all Use Tax Withheld Amounts.
Payment Amount	Calculated	A system calculated amount that was the amount disbursed for the transaction. The calculation is the Transaction Actual Amount - Retainage - Discounts + Penalty/Interest - Backup Withholding - Intercept -Default Intercept Fee - Supplementary Intercept Fee - Use Tax Withheld - Hard Copy Disbursement Fee.
Contact Code	Optional	An optional field to record a Contact for a transaction. The field can be required per Transaction Control (DCTRL) setup. Detail contact information will infer from the selected value.