Header

Many values entered on the Header are intended to be used as default values for accounting lines unless a different value is specified at the Accounting line level. A select few instances exists where Header defaults are used on other transaction tabs.

Field InformationField Information

The following fields are common to the Header tab, but may not be on every instance of the Header tab. (Note: For information about a field that is not common on the Header tab for all transactions, please refer to the applicable user guide.)

Field Name	Required?	Field Description
Transaction Name	Conditionally Required	An optional field to record a short description or name for a transaction for reporting or identification purposes. The field can be required per Transaction Control setup.
Record Date	Required	A date which journal updates created will be recorded. If left blank, the value will default to the Application Date when the transaction goes to Final. The date, if manually entered, may not necessarily be the date the transaction went to Final, but serves to provide another measure of 'when' the event occurred.
Budget FY	Required	An optional field for specifying a budget year (BFY) to be the BFY used on all accounting lines. If left blank, the BFY will default to the current BFY of the Record Date entered or defaulted based on the default FY of that date on the current Application Date when the transaction goes to Final.
Fiscal Year	Required	An optional field for specifying a fiscal year (FY) to be the FY used on all accounting lines. If left blank, the FY will default to the current FY of the Record Date entered or defaulted based on the default FY of the current Application Date when the transaction goes to Final.
Period	Required	An optional field for specifying an accounting period (APD) to be the APD used on all accounting lines. If left blank, the APD will default to the current APD of the Record Date entered or defaulted based on the default APD of the current Application Date when the transaction goes to Final.
Transaction Description	Conditionally Required	An optional field to record a short description for a transaction for reporting and identification purposes. The field can be required per Transaction Control setup.
Actual Amount	Calculated	A system calculated amount that is the summation of the Line Amount field on all Accounting lines.
Closed Amount	Calculated	A system calculated amount that is the summation of the Closed Amount on all Accounting lines.
Closed Date	System Set	A system populated field that is set when the last Accounting line also has a Closed Date populated. When a date is present in this field, it serves as a quick notice that all accounting lines are closed on the transaction so that no more partial or final references can be made to any line on the transaction.
Open Amount	Calculated	A system calculated amount that is the Actual Amount minus the Closed Amount.
Referenced Amount	Calculated	A system calculated amount that is the summation of the Referenced Line Amount field on all Accounting Lines. This is different than the Closed Amount when there is an over-reference or a short-final reference performed.
Bank Account	Optional	An optional field to specify a bank on the Header that will default to all accounting lines where a bank is not manually specified. If left blank at the Header, Accounting lines will use any manually entered bank value or infer the default bank for the Fund of an accounting line.