Line Group

Only the Journal Voucher Transaction Type has Line Groups. The function of this transaction tab is to group different groups of Accounting Lines with a transaction instance for organization purposes. A Line Group Description is available for each Line Group to define the task of each group of Accounting Lines.

When a user manually creates a Journal Voucher, the application automatically inserts a Line Group record. Depending on use, this record may or may not be completed before proceeding to the Accounting tab.

Each Line Group must contain at least two Accounting Lines, but there could be many more. To assist with data entry of those Accounting Lines, when a Line Group is saved with an Event Type and Posting Pair, the application creates two Accounting Lines if there are not already any. Each will have one of the two Posting Codes defined to the Event Type and Posting Pair. If there is only one Posting Code defined, then two lines will be created with that code.

Features of the Line GroupFeatures of the Line Group

Provide an edit capability - Users can be restricted to using only certain posting codes at the Accounting Line based on the Event Type and Posting Pair entered on the Line Group (something delivered for the JV transaction code).

More InfoMore Info

Providing decentralized access to Journal Vouchers is often not done because if the powerful nature of the transaction to post to a wide range of accounts. However, if a Journal Voucher transaction code is established on the Transaction Control page with the Event Type Required flag selected, then a user has to select an event type from those defined as available on the Allowed Event Types for Transaction Code (AETDC) reference page along with a Posting Pair value on the Line Group, when the default of A is not desired. All Accounting Lines in a Line Group must contain one of the two posting codes defined to the Event Type and Posting Pair combination.

Provide default information – Transaction Reference and chart of account fields, when visible on the Line Group, completion on the Line Group will push the values to all Accounting Lines defined to the Line Group.

Field InformationField Information

In the following table are the fields unique to the Line Group not detailed to this point along with those that are common to other transaction typed but used differently on the Journal Voucher. For more details on the Vendor/Customer fields, please see the "Vendor" topic in the Transactions User Guide for more information.

Field Name	Required?	Field Description
Posting Pair Name	System Set	A display only field that will show the name assigned to the Posting Pair for the Event Type. If no Event Type is specified, then this field remains blank.
Line Group Debit Total	Calculated	The amount is a summary one that is calculated as the sum of all Debit Amounts found on all accounting lines under a Line Group. The value must equal the Line Group Credit Total in order for the Journal Voucher to submit.
Line Group Credit Total	Calculated	The amount is a summary one that is calculated as the sum of all Credit Amounts found on all accounting lines under a Line Group. The value must equal the Line Group Debit Total in order for the Journal Voucher to submit.
Accounting Lines Cross Appropriations	Calculated	The system set this flag to true when Accounting Lines under a Line Group contain more than one appropriation (Appr Unit) value. The Line Group will see a blank Appr Unit field as different than one with a value and set the flag to true. The intended use of the flag is to trigger workflow rules when expenditures (and possibly revenues) are being transferred between different appropriation codes. This field is hidden from view and should be displayed if used for workflow.
Referenced Transaction Code	Optional	An optional field for defining a referenced transaction code that will default to all accounting lines for the Line Group.
Referenced Transaction Department	Optional	An optional field for defining a referenced transaction department that will default to all accounting lines for the Line Group.
Referenced Transaction ID	Optional	An optional field for defining a referenced transaction ID that will default to all accounting lines for the Line Group.
Referenced Vendor Line	Optional	An optional field for defining a referenced vendor line that will default to all accounting lines for the Line Group.
Referenced Commodity Line	Optional	An optional field for defining a referenced commodity line that will default to all accounting lines for the Line Group.
Referenced Accounting Line	Optional	An optional field for defining a referenced accounting line that will default to all accounting lines for the Line Group.
Reference Type	System Set	As Journal Vouchers cannot liquidate other referenced transactions, this field will default to Memo.
Authorization/Debt Instrument	Conditionally Required	As Journal Vouchers can perform accounting for debt authorizations and debt instruments, this indication defines what type of Debt ID is entered on the Line Group for defaulting to all accounting lines. The indication is optional for defining a value that will default to all accounting lines for the Line Group. However, a value is required if the Debt ID field is populated. Valid values for this field are: Authorization – If this value is selected then authorization accounting is being performed. Debt Instrument - If this value is selected then debt instrument accounting is being performed.
Debt ID	Optional	An optional field for defining a Debt ID that will default to all accounting lines for the Line Group. The pick for this field is for Debt Instruments unless the Authorization/Debt Instrument is Authorization. Refer to the Debt Management User Guide for more information.