The auditing of a grant can take a significant amount of time while requiring multiple levels of approval. The Grant Manager can record audit related information, audit dates and audit approvers in the Grant Lifecycle Management subsystem. In addition to tracking the grant audit process, the Grant Managers can mark the grant closed via the Grant Close-Out/Audit (GTCO) transaction or the Grant Close-Out/Audit Status Folder (GTCOSF) table. The GTCO transaction updates the GTCOSF table.
The system will issue an error if you attempt to update fields directly on the Close-Out/Audit Status Folder if a revision transaction is in Draft or Pending status. This edit prevents users from updating data on the table which will subsequently be overridden once the revision transaction is submitted to Final. The exception to this rule applies to the Completion Date, Approver Name, and Comments fields, which may be edited even if a Grant Close-Out/Audit Revision transaction has been created for the Grant ID.
The Grant Close-Out/Audit Status Folder (GTCOSF) contains the following tabs:
The "Manage Grant Close-Out/Audits" tab contains instructions on tracking the grant audit process and marking the grant closed using the Grant Close-Out/Audit Status Folder (GTCOSF).