Manage Grant Close-Out/Audits

To track the grant audit process and to mark the grant closed using the Grant Close-Out/Audit Status Folder (GTCOSF), perform these steps:

1. Open the Grant Close-Out/Audit Status Folder (GTCOSF) page.

2. Insert a new line.

3. Complete the Grant Close-Out AuditGrant Close-Out Audit tab.

   • The following field is required: Grant ID.

   • The Grant Opportunity ID, Grant Program Name, Grant ID, Grant ID Name, Department, Department Name, and Total Amended Amount fields are inferred from the Grant Opportunity and Grant Award information. The inferred fields cannot be deleted or changed.

   • The Total Amended Amount displays the sum of the Awarded Amount + Prior Amendment + Amendment Amount. A Date Definition Template ID can be assigned on this tab.

   • The Close Grant check box, when checked, marks the associated Cost Accounting Chart of Accounts (COA) codes(s) as inactive by setting the Active field to No. In turn, the system uses the Grant ID of the Grant Close-Out/Audit record to locate the associated Funding Profile (via the Funding Line), Program Code(s), or Major Program Code(s) in that order and mark them as Inactive.

   • Closing the grant, updates the Opportunity Status to Closed for the particular Grant Opportunity ID on the Grant Opportunity Status Folder. Unselecting the Close Grant check box reverses the process noted above and updates the status to In-progress. There can only be one Grant ID record per Grant Close-Out/Audit transaction.

4. Click Save.

5. If errors exist, fix the errors and repeat Step 4.  If no errors exist, then the record is saved successfully.

For information on the Grant Close-Out/Audit Status Folder (GTCOSF), refer to the "Grant Close-Out/Audit Status Folder" topic. For information on the Grant Close-Out/Audit (GTCO) transaction, refer to the "Grant Close-Out/Audit (GTCO)" topic.