Internal Cost Overhead Rate
The Internal Cost Overhead Rate (OHRTIC) page establishes overhead rates by Effective From and To Dates, Department, Overhead Type, Org Lvl/Unit, and Overhead Billing Group. The rates are used during the Internal Overhead Costing process to calculate the overheads on Internal Costing Journal records. Internal Cost Overhead Rate records must be set up for contiguous time periods without any gaps or overlaps for Internal Overhead Costing to work properly. Additionally, each time period must fall within a single fiscal year.
Field InformationField Information
The following table lists those fields that are not self-evident.
|
Field Name |
Description |
|---|---|
|
Fiscal Year |
The Fiscal Year is associated with an account or record. Validated against a Fiscal Year table which contains controls and other attributes of the year. |
|
Department |
This is a required department field used in the creation of OHRTIC record. |
|
Overhead Type |
The Overhead Type is required to indicate which Unit or roll up Organization code the specified Org Lvl/Unit code corresponds. Refer to the CVL dropdown for a list of valid values. |
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Org Lvl/Unit |
This required field stores either the Unit or roll up Organization code corresponding to the specified Overhead Type. This field is validated against the Unit or Organization Level tables. Countywide, Overhead 2, and Overhead 4 are validated against the Organization Level 1 table; Overhead 1 and Overhead 3 are validated against the Organization Level 2 table. |
|
Overhead Billing Group |
The Overhead Billing Group field is required to be set up for each record. This field is inferred during Internal Costing Usage Transaction and Labor/Equipment Usage processing and stored on the Internal Costing Journal and Labor and Equipment Data respectively. The Overhead Billing Group obtained is then used to determine which Internal Cost Overhead Rate record to use during costing. Valid options for this field are: General Fund, Subvened, Full Cost, Contract Cities, or No Overhead. Note that the No Overhead option is not available. |
|
Rate |
This field is used in calculating internal cost overhead. During the Internal Costing process, the Rate is multiplied against the Overhead Basis from the Internal Costing Journal to calculate the overhead amount indicated by the Overhead Type. |
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Effective From & |
Date ranges assigned must be sequential: gaps between the Effective To of one record and the Effective From of the next record are not allowed. |