Once the Purchase Order is processed, those items that were ordered will need to be received. The Receiver (RC) can be processed for Inventory transactions as well as non-inventory transactions. However, additional rules apply when a Warehouse value was coded on the referenced Purchase Order transaction.
In order to process Inventory transactions using the Receiver, users have to enter a valid reference to a Purchase Order (PO) Transaction on the Header, as well as the number of items received and whether it is a Final or Partial receipt on the Commodity Line. The following validations will be performed on the RC transactions when the referencing Purchase Order has the Warehouse entered on the commodity line:
Entered Warehouse is valid on the Warehouse Table
Entered Warehouse matches the Warehouse entered on the referenced transaction
Entered Commodity code is marked as “Inventory Commodity” on the Commodity Table
Entered Commodity code and Stock Item suffix are valid and Active on the Inventory Table
Entered Commodity code and Stock Item suffix are not marked as Parent Stock Item on the Inventory Table
The Unit of Measure entered on the Commodity line is the same as that of the Purchase unit entered on the Purchase Oder.
Item is not marked as Frozen for Accounting
The change in On Hand cannot cause a negative Available Quantity.
The Line Type must be Item.
Entered Inventory Location on the Item Location tab is valid on the Inventory by Location (ILOC) table.
Once the RC transaction is finalized, if the ENABLE_INV_STAGING parameter on the Application Parameter (APPCTRL) page is set to No, the ‘Put-Away at Receipt Save Time’ field on the RC transaction commodity line is defaulted to Yes and the RC transaction updates the On Hand field on the Inventory table with the Received Quantity as follows:
When the Smaller Unit for the entered stock item is “Purchase”, then the On Hand Quantity is updated with the Delta Quantity on the RC transaction divided by the Multiplier entered on the Inventory Table.
When the Smaller Unit for the entered stock item is “Issue”, then the On Hand Quantity is updated with the Delta Quantity on the RC transaction multiplied by the Multiplier entered on the Inventory Table.
If the ENABLE_INV_STAGING parameter on APPCTRL is set to Yes, the 'Put-Away at Receipt Save Time’ field on the RC transaction commodity line is defaulted to No and the RC transaction does not update the On-hand quantity on inventory tables. Instead, it updates the Stock Items Staged for Put-Away (STGITM) table. Users then have to process the modification version of the RC transaction confirming that put away was completed by setting the Put-Away at Receipt Save Time field on the RC transaction commodity line to Yes, then this version of the RC transaction will perform the quantity updates on Inventory tables.
Inventory Control requires the entry of a Receiver transaction before payment for inventory items can be requested, as it is the receiver that updates the On Hand and Available quantity fields to reflect the quantities on the RC transaction.
For more information on the Receiver transaction, please refer to the Advantage Procurement User Guide, "Understanding the Post Award State" topic.