Accounting

The Accounting tab of the Proof of Necessity Agreement (PON) transaction is required. One or more lines can be entered and are used to record the chart of accounts used to encumber funds. This process reserves funding from the available budget to ensure funds are present at time of payment. Another option, based on Event Type is to award the vendor but not have any accounting updates happen at the time the transaction is processed. The accounting information will still be required and will be used when the payment is processed. For a description of the delivered Event Types allowed for the Master Agreement Transaction Type, please refer to the Financial Administration User Guide, "Procurement Accounting Model" topic under "Accounting Model Delivered Configuration". The intent of making the Accounting tab available is to provide an encumbering transaction that can support multiple vendors on a single transaction.

The sum of the Line Amount field on the accounting lines for a commodity line must equal the total of the commodity line they are funding. The majority of fields on the MA Accounting line are common to accounting transactions and are described in the CGI Advantage Financial Transactions User Guide. A small number of fields are unique to transaction types that perform requisition and ordering functions.

If the Enforce Transaction Department Validation check box on the Transaction Control (DCTRL) page is selected, the values entered in the following fields are validated against the Transaction Department to verify that the value entered is authorized for that specific Transaction Department: