Authorization

The Authorization (ASR) page allows Buyers to track valid authorizations as well as the expenditures made against them. This page is only used if the Authorization of Services (ENABLE_COMM_ASR) parameter on the Application Parameter (APPCTRL) page is set to true.  By default, the Searchable flag for the ASR record on Application Page Registration (APGS) is not checked; therefore, the page cannot be accessed via the Global Search functionality, unless that setting is changed. Records can be manually added to this page (if authorized) or records can be added by an Authorization Request (AUTHSRQ) transaction. Records can be updated directly on this page, or the AUTHSRQ transaction can update existing records on this page. By selecting the View Latest Authorization link from the row level Related Actions menu on the Authorization (ASR) page, the highest version number transaction will be opened. If no Authorization Request ID is available on the ASR table, clicking the View Latest Authorization link will issue an error. The required modifications can be entered on the AUTHSRQ transaction, and then once it is submitted to Final, the corresponding record on the Authorization page is updated.

The following fields are required, if creating a new record on this page:

• Commodity Code

• Department

• Service From

• Service To

• Category

• Sub Category

• Authorized Amount

• Positions Eliminated

• Employees Affected

• Re-employ

• Funding Source

• SPS/IC

• Union/NERE Code 1

• Notification Date 1

• Nature of Service

• Justification for Standard(s)

If the Union/NERE Code 2, Union/NERE Code 3, Union/NERE Code 4, or Union/NERE Code 5 fields are populated, then the corresponding Notification Date field is also required, and vice versa.