Authorization Request (AUTHSRQ) Transaction

The Authorization Request (AUTHSRQ) transaction belongs to the General Routing (GR) Transaction Type and exists as a record on DCTRL.  Since most of this feature is enabled if the Authorization of Services (ENABLE_COMM_ASR) parameter on the Application Parameter (APPCTRL) page is set to true, the DCTRL entry for this transaction is set to inactive.  The AUTHSRQ transaction allows a buyer to request approval for a new Authorization Number based on dollar amount. When the AUTHSRQ transaction is submitted to Final, a record is inserted on the Authorization (ASR) table, and a new Authorization Number is created.  

The AUTHSRQ transaction may also be used to update an existing Authorization record. An AUTHSRQ transaction can be created from the Transaction Catalog. By selecting the View Latest Authorization link from the row level Related Actions menu on the Authorization (ASR) page, the highest version number transaction will be opened and updates can be made for an existing Authorization record. Any changes made on the AUTHSRQ transaction will update the Authorization page when the AUTHSRQ is submitted to Final. An error is issued when the Current Authorization Number field is updated on the modification version of the AUTHSRQ transaction.

The Authorization Request (AUTHSRQ) Transaction Code contains the same sections as the General Routing (GR) Transaction Code. Please refer to the General Routing (GR) “Header“ topic for information shared between the AUTHSRQ and GR. Only the differences between the AUTHSRQ and GR are listed below:

• The Header section of the AUTHSRQ contains the following fields, which do not exist on the GR transaction.  The following fields are required if you are adding a new record to the ASR page:

• Commodity Code

• Service From

• Service To

• Positions Eliminated

• Employees Affected

• Re-Employ

• Authorization Name

• Requesting Department

• Adjustment to Authorized Amount

• Funding Source

• SPC/IC

• Union/NERE Code 1

• Notification Date 1

If the Union/NERE Code 2, Union/NERE Code 3, Union/NERE Code 4, or Union/NERE Code 5 fields are populated, then the corresponding Notification Date field is also required, and vice versa.  

• If you are updating an existing record on the ASR page, then the following field is required:

• Current Authorization Number

• The following fields are protected on the ASR page:  

• Original Authorized Amount

• Current Authorized Amount

• Authorized Amount

• The following fields are removed from the Header section of the AUTHSRQ page, which exists on the GR transaction:  

• Status

• The following fields are renamed on the Header section of the AUTHSRQ page, which exists on the GR transaction.

• Transaction Name to Nature of Service

• Transaction Description to Justification for Standard(s)