Authorized Department

The Authorized Department tab on the Master Agreement (MA) transaction lists the departments that are allowed or not allowed to use the Master Agreement. At least one department must be listed; All is a valid option. Each listed agency must have a spending limit assigned to it (No Limit is an option). The Master Agreement also allows the option of excluding agencies. If a Unit is not specified on the Authorized Units tab then all Units are included. A Department of All is not allowed when specifying a Unit.

Authorized departments on an agreement default to the requesting agencies listed on the Requisition(s) or Solicitation referenced by the Master Agreement. If no transactions are referenced by the agreement, authorized agencies defaults to All Agencies with No $ Limit. If the agencies are carried forward from Requisitions, the requested quantities and the negotiated prices on the Master Agreement will be used to calculate an initial spending limit for the agency. If the system is unable to calculate a default-spending limit for an agency in this manner, it is assumed that the agency has no spending limit.

The MA Reference for Authorized Departments and MA Reference for Authorized Units tables maintain the spending for every Department/Unit combination when ALL is entered in the Department/Unit fields or Exclude Department/Exclude Unit is selected on the Authorized Department/Authorized Unit tabs on the Master Agreement. This table tracks the ordered amounts of each Department/Unit that reference the Master Agreement so that the Spending Limit and Not to Exceed amounts entered on the MA are enforced.

Required/Conditionally Required Fields