Catalog Files
The Catalog Files page is the source location where the Catalog Administrator can search and retrieve the catalog files for review and final processing purposes. This page contains the following actions/links:
When the Attachments link/action is clicked, an Attachments window opens where authorized users can upload, download and delete attachments associated with the selected record. The Attachments tab displays all of the files associated with the record that was selected on the Catalog Files page. There can only be one file per file type associated with each record (for example, one CIF file, one Microsoft Excel (.xlsx) catalog file, and one Picture ZIP file). The Picture Zip file includes all picture files associated with the line-level catalog items (that is, only one thumbnail image file and one full-size image file for each item). This page displays matching records that are inserted from VSS when the synchronization job is run and also files that the Advantage Catalog Administrator has transformed or uploaded directly from the Transform Catalog page. This page allows authorized users to Upload, Download, and Delete file attachments. Select the Return to Catalog Files Page link to return to the Catalog Files page.
The Transform Catalog action transitions you to the Transform Catalog page. The Transform Catalog page allows the Catalog Administrator to trigger the “transformation” of CIF Catalog files to the Advantage Excel Catalog file format via the Advantage Financial application if the Catalog File Type is CIF File. If the Catalog File Type is Excel File, then the Catalog Administrator can trigger the “upload” process for Microsoft Excel (.xlsx) catalog files.
The Delete action removes the selected record from the Catalog Files page and all associated catalog files that have been uploaded to this record. A warning message is issued that requires you to click Yes or No to proceed with the delete action.
The Catalog Administrator must review the catalog excel file for completeness and accuracy. Next the Catalog Administrator must create a Master Agreement with a Commodity Line Type of Catalog and upload the catalog using the Advantage catalog upload process. Refer to the “Loading Catalogs to a Master Agreement in Financial” topic for more information.
