Commodity

The following field is required:

• Line Type

The following fields are required if the Line Type is Item:

• Quantity

• Unit

• Unit Price

The following field is required if the Line Type is Service:

• Contract Amount

The following fields are required if the Line Type is Discount:

• List Price

• Discounted Unit Price

The following field is required if the Line Type is Catalog:

• Catalog

The following fields are required if the Line Type is Discount:

• Discount From

• Discount To

The Line Type of Cost Plus is not allowed on the RQ Transaction Type.

If Line Type is Not Specified

• If Line Type is Not Specified either Item Information (Quantity, Unit, Unit Price) or Service Information (Contact Amount, Service From, Service To) fields are required.

• If the RQ Transaction Type transaction is generated with the Line Type of Not Specified and the RQ is copied forward to the PO Transaction Type transactions, the Item or Service Information entered on the RQ is inferred to the same fields on the PO.  If the RQ Transaction Type is generated with the Line Type of Not Specified, the Item or Service Information is inferred to the PO Transaction Type transactions on copy forward. The existing logic remains the same, that is, if the Line Type on PRDOC is set to Item then both lines on the PO Transaction Type default to the Line Type of Item.

If the Enforce Transaction Department Validation field on the Transaction Control (DCTRL) page is selected, the values entered in the following fields are validated against the Transaction Department to verify that the value entered is authorized for that specific Transaction Department:

• External Warehouse

• Accounting Profile

• Comm Ref Dept

• Shipping Location

• Billing Location

If Maximo is being integrated, then the Commodity Line Description field is required if the Line Type is Service. If the Line Type is Service, then the selected Commodity Code must be marked as an External Service on the Commodity table.  If Maximo is being integrated, and the Line Type is Item, then the External Item ID field is required.

The following fields are conditionally required, based on site specific setup on the Procurement Transaction Control (PRDOC) table:

• Commodity Line Description

• Commodity

• Shipping Location

• Shipping Method

• Free on Board

• Delivery Date

• Delivery Type

• Billing Location

• Issuer

• Packing Instructions

• Hazardous Materials

• Special Handling

• Additional Handling

• Manufacturer

• Model

• Warranty Type

• Under Quantity

• Under Contract Amount

• Over Quantity

• Over Contract Amount

The following field is required if no Commodity Code has been entered:

• No Code Description

The External Item ID field is required if the External Warehouse field is populated. The External Item ID field can only be populated if the Line Type is Item, and the Source System field on the Item table for the selected External Item is Maximo.

The Environmentally Preferred Purchase (EPP) section is only available when the ENABLE_EPP parameter is set to Yes on the Application Parameter (APPCTRL) table. This section can be used to define:

• Product Certifications

• Recycled Content

• EPP Attributes

• EPP Product

If the Allow Extended Description Edit flag on the Procurement Transaction Control (PRDOC) page is checked, editing is allowed on the Extended Description field on the subsequent versions of the transaction.

Page-Level ActionsPage-Level Actions

• Ship/Bill To Lines - This action defaults values entered in the Default Shipping/Billing fields on the Header to the Shipping/Billing fields on the Commodity tab for all existing commodity lines.

Note: Additionally, on the Requisition Transaction Type transactions (RQS, RQA, RQM, RQN, and UR) the Commodity Code pick field that contains the Commodity Code information also includes the Extended Description field on the grid section, which displays a maximum of the first 255 characters of the Extended Description for the Commodity.