The print resource and parameters are defined using the Print Resource Setup (IPRS) page. You can configure an Email print resource for certain procurement transactions to default the recipient, subject, message text, and sender information. The functionality to default the information applies only when you open the transaction, click the Print action within the transaction menu, and then select Email output.
The following recipient default is supported:
When you print Purchase Order (PO) type transactions, Master Agreement (MA) type transactions, Standard Requisitions (RQS transaction code), or General Routing (GR) type transactions to an Email print resource that has the EMAIL_TO_FIELD print resource parameter defined, it is used to default the recipient email address.
If the EMAIL_TO_FIELD print resource parameter is not defined and you are printing Purchase Order (PO) type transactions, Master Agreement (MA) type transactions, or Standard Requisitions (RQS transaction code) to an Email print resource, the recipient email address is defaulted to the email address from the transaction vendor if available.
The following subject, message text, and sender default is supported when you print Purchase Order (PO) type transactions, Master Agreement (MA) type transactions, Standard Requisitions (RQS transaction code), or General Routing (GR) type transactions to an Email print resource:
If the Email print resource has the EMAIL_NOT_CNFG_TYPE print resource parameter defined, which points to a valid External Email and Letter Configuration (ELGT) record, the ELGT’s Subject, Header Text, and Automatic Sender Email Address are used to default the subject, message text, and sender email address, respectively.
If the EMAIL_NOT_CNFG_TYPE print resource parameter is not defined or the ELGT record is not found:
Subject defaults to <Transaction Name> - <Transaction Code> - <Transaction Department> - <Transaction ID> - <Transaction Description>
Sender defaults from header’s Buyer email if available. If Buyer team is assigned, defaults to the email of the Buyer Team Manager.
If the Print Resource is Email, the Email message will be blank and can be entered by the user when printing the transaction.
If the Print Resource is any of the following: Email Buyer, Email Vendor, Email Requestor Issuer, or Email Buyer Requestor Issuer, then the Email message infers from the Print Resource Setup (IPRS) page. The user is able to modify the email message when printing the transaction.
Configuration Points:
Set up ELGT record(s) to store the default subject, message text, and sender information.
Define EMAIL_NOT_CNFG_TYPE and EMAIL_TO_FIELD print resource parameters for Email print resources that are used with Purchase Order (PO) type transactions, Master Agreement (MA) type transactions, Standard Requisitions (RQS transaction code), or General Routing (GR) type transactions.
Print Resource Parameters
Parameter |
Description of Parameter |
Note |
EMAIL_NOT_CNFG_TYPE |
ELGT record used to default email fields |
|
EMAIL_TO_FIELD |
Comma separated email fields to default to Email Address. Format is <data object name>__<attribute name>. |
Examples
PO_DOC_HDR__RQSTR_EMAIL_AD, PO_DOC_HDR__ISSR_EMAIL_AD
MA_DOC_VEND__ EMAIL_AD
RQ_DOC_HDR__BUYR_EMAIL_AD |
Special Note: The General Routing transaction type does not have any delivered procurement forms for printing.
Refer to the “External Email and Letter Configuration” topic in this guide for more information about the External Email and Letter Configuration (ELGT) table.
Refer to the "Print Resource Setup" topic in the CGI_Advantage_4_BIRT_Migration_Guide.pdf for information about day zero print resources and print resource parameters.