Renewal History

The Renewal History (RNHIST) page allows you to search for your Master Agreements or Contracts using the Transaction Code, Transaction Department, and Transaction ID fields. This search keys on the Base Agreement ID, which allows you to select all Renewal Period Lines associated with the Base Agreement ID regardless of the actual MA or CT Transaction ID. The Base Agreement ID still locates the MA or CT Transaction ID for those sites that revise the MA or CT instead of creating a new MA or CT because the logic is to always set the Base Agreement ID equal to the MA or CT Transaction ID (including Transaction Department and Transaction Code). Wildcard searching is available. Enter your search criteria and select Apply. A record is displayed in the grid for each renewal period for the Master Agreement or Contract that matched the search results.

By default, specific amount columns and transaction details are displayed in the grid results. This can be configured to show additional columns or hide currently displayed columns. To view additional details about a renewal period displayed in the grid results, select the View row-level action.

Total Ordered Amount – This field displays the value of the Total Ordered Amount field from the Header of the selected Master Agreement. The sum of all Total Ordered Amounts from all Vendor lines on the MA Transaction.
Total Expended Amount - This field displays the value of the Total Expended Amount field from the Header of the selected Master Agreement. The sum of all Total Expended Amounts from all MA Vendor Lines.
Ordered Amount – This field displays orders against the selected Master Agreement from transactions directly referencing that Master Agreement.
Expended Amount - This field displays encumbrance amounts against the selected Master Agreement from payment transactions associated with the Master Agreement.
NTE Amount – Not to Exceed Amount is the limit of the total that can be expended on this Master Agreement.
Agreement Total – displays the Calculated Transaction Total amount from the Agreement Header.
Available – This field provides the difference between the Not to Exceed Amount and the Total Ordered Amount. This field provides the amount remaining for the user to order against the MA. Note: If the Total Ordered Amount is greater than the Not to Exceed Amount, then a blank value is displayed.

Total Ordered Amount – This field displays the value of the Actual Amount field from the Header of the selected Contract. The sum of all Actual Amounts from all Vendor lines on the CT transaction.
Total Expended Amount - This field displays the value of the Closed Amount field from the Header of the selected Contract. The sum of all Closed Amounts from all CT Vendor Lines.
Ordered Amount – This field displays the Actual Amount from the CT Header.
Expended Amount - This field displays Closed Amount (Total amount of all payments) that reference the CT transaction.
NTE Amount – The Not to Exceed Amount is the limit of the total that can be expended on this Contract.
Agreement Total – This field displays the Calculated Transaction Total amount from the CT Header.
Available – This field provides the difference between the Actual Amount and the Closed Amount from the CT Header. This field provides the amount remaining for the user to order against the CT. Note: If the Actual Amount is greater than the Closed Amount, then a blank value is displayed.

Procurement Management - This link transitions you to the Procurement Management page in the All States view filtered by the selected Procurement.
View - This action allows you to view additional information about the selected renewal period. Select the Back button to return to the Renewal History page.