Tax Form Printing

Advantage allows sites to print 1099 and 1042-S tax forms for data captured or loaded to Advantage Financial. The Tax Form Printing process can be used to print single forms online or used for bulk printing offline. The forms are printed with records from the Form Reporting tables (F1099A, F1099C, F1099G, F1099I, F1099M, F1099N, F1099R, F1099S, or F1042S).

Options for tax form printing are available on the Tax Form Options and Parameters (TAXOPT) page. The TAXOPT page allows you to specify copies, print order, etc. by Form Type by Tax Year. Sites must configure the page each tax year. Note that print options may be limited by your printer and Form Type. TAXOPT is not included in the baseline NYTI file; however, sites may choose to add it to your local NTYI file. It is important to verify options are current and fields such as Print Job Code is accurate.

Some form layout may change if the IRS published changes for the given tax year. If the tax form did change for the given year, sites must set up the correct BIRT form on TAXOPT in order to print the correct form layout. The latest year of the form change is included in the Print Job Code value. Example: Suppose 1099-MISC was created in 2016 and the initial Job Code Name was assigned with FORM_1099MISC. In 2017, there were no changes to Form 1099-MISC so a new form was not created. In 2018, IRS made updates to the Form 1099-MISC so a new form was created and was assigned the FORM_1099MISC_2018.

Two envelope models, 3-up (#7950862) and 2-up (#7990E) are supported for the printed mailing address, see TAXOPT page tab for specification of the envelope sizes. The envelope size that may be used depends on the form type being printed and the number of forms to be printed on the page. Sites that use other envelopes models must modify the BIRT forms as necessary.

There may be data passed to the XML file generated by the Tax Form Printing process that are not printed on the physical baseline forms. Because not all sites want the information printed, the data has been passed to the XML file. Sites will need to update their BIRT report design to print the data to the mailing address or IRS form.

Row-level Actions

The Print Tax Form row-level action on each of the Forms Reporting page is used to print a single tax form for the selected form record. This link transitions you to the Online Tax Form Printing Parameters page, which allows you to provide the parameters required for printing the selected form. Default values will be inferred from TAXOPT but you can change it before printing the form.

Refer the Accounts Payable Run Sheets Guide for details of the Tax Form Printing process.