Event Accounting Matrix

The Event Accounting Matrix (EVAM) page is used to define a new set of accounting override rules for eligible pay events. The events used in the reference page must first be defined on the Pay and Leave Events (EVNT) page as being eligible for this process.

Upon entering the Related Timesheet Events tab, the contents of the active row on the Event Accounting Matrix grid will be saved to the database. The associated fields on the Related Timesheet Events tab are also be populated and the fields will be disabled to prevent modification. The only field enabled on this tab is the Timesheet Event picklist.

Multiple rows can be added to the Related Timesheet Events tab but all records will contain the values for the primary fields taken from the active row in the Event Accounting Matrix tab. The picklist for the Timesheet Event field will display all pay events that have not been defined as Event Matrix Eligible on EVNT and are valid within the time slice established with the From and To dates:

The validation on the Timesheet Event code includes the following:

The Event Matrix Eligible check box is checked on the Pay and Leave Events (EVNT) reference page.
The Event Type code valid for the period related to the effective From and To dates.
The Timesheet Event Type code is not equal to the Event Type code.

The User Defined Text field can be enabled via Configure Page (DESIGNER) and can be used by sites as per their specific requirements. This field consist of User Defined Text and can also be used for any extra information that sites need to track.

Field InformationField Information

Field Name	Field Description
Include Previous Pay Period Entries	This field allows you to choose previous pay period accounting for an event accounting. This check box can be selected only if the Labor Distribution Override option is set to Use Timesheet Accounting Values.
Labor Distribution Override Option	This field allows you to choose the Labor Distribution Override option for the selected employee. Available options vary depending on the transaction and not all options may appear on a specific transaction. The following options are possible options that may be used: *Use Entered Accounting Values* - This is the default option for this field. If selected, the Labor Distribution Profile field must be blank. This option allows you to define, for a specific employee, a Chart of Accounts (COA) entry for labor distribution. This option is used for employees with unique COA distributions for which generally no other predefined labor distribution profile code would apply. Under this option, additional line information can be entered. Enter the line(s) if you want different funding strips for each event type for the selected employee. Use Entered Labor Distribution Profile - If this option is selected, the Labor Distribution Profile field is required. This predefined profile serves as the values for labor distribution. This option is ideal for situations where multiple employees uses the same Labor Distribution/COA values or when labor costs should be distributed to multiple accounting distributions (based on percentages). For example, if all employees for a specific department and unit require the same Labor Distribution/COA values, a Labor Distribution Profile for those employees would be created. Under this option, line information may also be entered if you would like specific labor distribution by event. To elaborate on the above example, if the overtime worked by these employees were to be distributed to different accounting distributions from their regular payroll distribution(s), both overtime and regular pay events would be established as lines on the Employee Event Accounting Information (DEPTE) transaction. This functionality allows users to reuse established profiles. Use Position Accounting Values / Use Position Assignment option - If this option is selected, the Labor Distribution Profile field must be blank. This option uses the accounting information values stored on the associated position record for the given employee. Under this option, all labor default information will be derived from the position record. Use Appointment Accounting Values - If this option is selected, the Labor Distribution Profile field must be blank. This option uses the accounting information values stored on the Employee Appointment Accounting table for the given employee. Under this option, all labor default information will be derived from the appointment record. Use Timesheet Accounting Values - If this option is selected, the Labor Distribution Profile field must be blank. This option uses the accounting information of events populated under Related Timesheet Events tab.
Labor Distribution Profile	This field allows you to choose the labor distribution profile. This field is required if Labor Distribution Override Option is Use Entered Labor Distribution Profile; otherwise, leave it blank. If this field is populated, the value must be valid on the Labor Distribution Profile (LDPR) table.

The Event Accounting Matrix (EVAM) page contains the following important fields.