Processing Paycheck Details

For information on how Payroll transactions are processed in Advantage Financial, refer to the "Processing Data in Financial" topic.

Gross Pay - PREXP and PRLNPGross Pay - PREXP and PRLNP

Net Pay - PREXP, PRLIA, and PRLNPNet Pay - PREXP, PRLIA, and PRLNP

Deduction - PREXP, PRLIA, PRLVP, and PRLIDDeduction - PREXP, PRLIA, PRLVP, and PRLID

  • External Type with Generate Payment Voucher option set to No

  • PAM records the Deduction on a PRLIA transaction as of the payroll run date. 

Note: If the Use Clearing Fund option on the DPLN/BENP is checked, a different Event Type is used to post the Deduction than if it were unchecked, but the same transaction is generated either way. 

  • Financial updates the Deduction account.

  • Financial reduces the Accrued Payroll Liability account by the amount of the Deduction as specified on the PRLIA transaction, as of the payroll run date.

  • External Type with Generate Payment Voucher option set to Yes

  • PAM records the Deduction on a PRLIA transaction as of the payroll run date.

Note: If the Use Clearing Fund option on the DPLN/BENP is checked, a different Event Type is used to post the Deduction than if it were unchecked, but the same transaction is generated either way.

  • Financial updates the Deduction account.

  • Financial reduces the Accrued Payroll Liability account by the amount of the Deduction as specified on the PRLIA transaction, as of the payroll run date.

  • PAM generates a PRLVP transaction as of the payroll run date, to request payment from the Deduction liability account.

  • Internal Type

  • PAM records the Deduction on a PRLID transaction as of the payroll run date.

  • Financial reduces the Accrued Payroll Liability account by the amount of the Deduction in the employee's Fund, as specified on the PRLID transaction. Depending on the Internal Type, the Internal Fund has:

  • the Deduction Liability Account established

  • revenue recorded

  • an expenditure credit recorded

Note: If the Deduction relates to an Intra Fund, no other entries are required as offsets. If the Deduction relates to an Inter Fund, the offsets are either Cash or Clearing Accounts, depending on the Use Clearing Fund flag setting.

Fringe - PREXP, PRLIA, PRLVP, and PRLIDFringe - PREXP, PRLIA, PRLVP, and PRLID

This type of payroll cost is not included in Gross Pay. Transactions for Fringes generate depending on the following settings on DPLN/BENP:

External

  • Generate Payment Voucher option = No, Use Clearing Fund option = No

  • Financial updates the Fringe account.

  • PAM records the Fringe as an Accrued Expenditure on a PRLIA transaction, as of the payroll run date.

  • Generate Payment Voucher option = No, Use Clearing Fund option = Yes

  • PAM records a Cash Expenditure for the Fringe amount that is offset by the Accrued Payroll Liability account in the employee's Fund on a PREXP transaction, as of the payroll run date.

Note: Depending on the Use Clearing Fund flag setting, the offsets are either Cash or Clearing Accounts for the funds.

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  • PAM reduces the Accrued Payroll Liability account in the employees fund on a PRLIA transaction and records the Fringe account in the clearing fund on that transaction, as of the payroll run date.

  • Financial moves accrued to cash expenditures for the Fringe amount on a PRLNP, on the paycheck date.

  • Generate Payment Voucher option = Yes, Use Clearing Fund option = No

  • Financial updates the Fringe account.

  • PAM records the Accrued Expenditure in a PRLVP transaction, as of the payroll run date.

  • Generate Payment Voucher option = Yes, Use Clearing Fund option = Yes

  • PAM records a Cash Expenditure for the Fringe amount that is offset by the Accrued Payroll Liability account in the employee's fund on a PREXP transaction, as of the payroll run date.   

Note: Depending on the Use Clearing Fund flag setting passed from HRM, the offsets are either Cash or Clearing Accounts for the funds.

  • PAM creates a PRLIA transaction to reduce the Accrued Payroll account in the employee’s fund and record the Fringe account in the Clearing Fund, as of the payroll run date.

  • PAM creates a PRLVP transaction to specify the clearing fund to pay out of the Fringe account.

Internal

  • PAM creates a PREXP transaction to record a Cash Expenditure for the Fringe amount that is offset by the Accrued Payroll account in the employee's fund, as of the payroll run date.

  • PAM creates a PRLID transaction for the Fringe as of the payroll run date. On this PRLID, PAM reduces the Accrued Payroll account by the amount of the Fringe in the employee's fund. Depending on the Internal Type, the internal fund has:

  • the Fringe liability account established

  • revenue recorded

  • an expenditure credit recorded

Note: If the Fringe relates to an Intra Fund, no other entries are required as offsets. If the Fringe relates to an Inter Fund, the offsets are either Cash or Clearing Accounts, depending on the Use Clearing fund flag setting.

ExternalExternal

  • Financial updates the Fringe account.

  • PAM records the Fringe as an Accrued Expenditure on a PRLIA transaction, as of the payroll run date.

  • PAM records a Cash Expenditure for the Fringe amount that is offset by the Accrued Payroll Liability account in the employee's Fund on a PREXP transaction, as of the payroll run date.

Note: Depending on the Use Clearing Fund flag setting, the offsets are either Cash or Clearing Accounts for the funds.

  • PAM reduces the Accrued Payroll Liability account in the employee's fund on a PRLIA transaction and records the Fringe account in the clearing fund on that transaction, as of the payroll run date.

  • Financial moves accrued to cash expenditures for the Fringe amount on a PRLNP, on the paycheck date.

  • Financial updates the Fringe account.

  • PAM records the Accrued Expenditure in a PRLVP transaction, as of the payroll run date.

  • PAM records a Cash Expenditure for the Fringe amount that is offset by the Accrued Payroll Liability account in the employee's fund on a PREXP transaction, as of the payroll run date.   

Note: Depending on the Use Clearing Fund flag setting passed from HRM, the offsets are either Cash or Clearing Accounts for the funds.

  • PAM creates a PRLIA transaction to reduce the Accrued Payroll account in the employee’s fund and record the Fringe account in the Clearing Fund, as of the payroll run date.

  • PAM creates a PRLVP transaction to specify the clearing fund to pay out of the Fringe account.

InternalInternal

  • the Fringe liability account established

  • revenue recorded

  • an expenditure credit recorded

Note: If the Fringe relates to an Intra Fund, no other entries are required as offsets. If the Fringe relates to an Inter Fund, the offsets are either Cash or Clearing Accounts, depending on the Use Clearing fund flag setting.

Contract Reserve Pay - PREXP and PRLIAContract Reserve Pay - PREXP and PRLIA

Leave Liability - PRLLLLeave Liability - PRLLL

Contract Encumbrances - PRLCEContract Encumbrances - PRLCE

Contract Encumbrance is recalculated for each employee, based on expected Gross Pay for the remainder of the year.

How do Clearing Funds Process?How do Clearing Funds Process?