Site Specific Parameter Settings

Set up the following Site Specific Parameters (SPAR) that affect the Payroll Processing:

Parameter	Description
ADJ CONTRACT TOLERANCE AMOUNT	This parameter is set if you are using the smoothing model of contract pay. Enter a value to be compared to the change in adjusted contract amounts. If the difference between the recalculated adjusted contract amount and the prior adjusted contract amount is less than the value you enter here, the system assumes the difference is due to rounding. In this case, the adjusted contract amount used for the last calculation of pay is used again. If the difference between the amounts is more than the value in this field, then the recalculated amount is used to calculate pay.
APPLY FTE PERCENT	Must be Y to enable the process that applies the FTE percent on the Employment Status Maintenance (ESMT) window to the employee's hours. This allows part-time and full-time employees to belong to the same pay class even though they do not work the same amount of hours.
AUTOMATED BANK RECONCILIATION	Must be Y to indicate that your site uses the automated bank reconciliation feature. If this entry is Y, outstanding checks will not be archived by the check archiving process.
BYPASS AUTO RTRG CREATION	When this parameter is set to true, Retroactive Trigger (RTRG) transactions will not be automatically generated on submission of the transaction codes listed in the Text Value field. When the parameter is set to false, or does not include a transaction code in the Text Value field, RTRG transactions will continue to be automatically generated on submission of the transaction. This functionality is supported for the following transactions: Check Disposition (CHCK), Contract Pay Summary (COPT), Department Specific Data (DEPTD), Benefits Enrollment (ENRL), Employee Status Maintenance (ESMT), Miscellaneous Deductions (MISC), Pension Profile (PENS), Timesheet Adjustment (TADJ), Group Timesheet (TIMEG), Timesheet (TIMEI) Note: The transaction codes listed in the Text Value field corresponds to the DOC_CD column on the transaction table in the database.
COMBINED CHECK OPTION	Must be Y to combine all of an employee's appointments with the same pay cycle and same pay period end date on a single check. If this option is set to N, a separate paycheck is printed for each appointment.
CREATE CONTRACT SUMMARY RECS	Must be Y to allow contract summary records to be created on the Contract Pay Summary - Smoothing Factor (CONS) window. This is typically used for data conversion occurring in the middle of a contract year.
CREATE RESERVE SUMMARY RECS	Must be Y to allow reserve summary records to be created on the Reserve Pay Summary window through on-line data entry. This is typically used for data conversion occurring in the middle of a contract year.
DATE ADVANCE DAYS LIMIT	This parameter stores the threshold for the number of days for Leave without Pay (LWOP) in the Numeric Value field. If the employee’s LWOP usage is greater than or equal to the number of days multiplied by the employee’s standard daily work hours, which can be derived from his/her Pay Class, then the employee is qualified for the Date Advance processing.
DATE ADVANCE EXCLUSION DATE	This parameter stores a date in the Text Value field. This value is used by the Date Advance batch process to compare the dates in the Employee Status Maintenance (ESMT) Merit/Pay Increment Anniversary Date, Employee Status Maintenance (ESMT) Leave Base Date, or Status Maintenance (ESMT) Next Evaluation Date fields to indicate no advancement of these dates is needed within Date Advance processing. The Yes/No Flag will also be used by the Date Advance batch process; when the flag is unchecked, no date comparisons are done.
DATE ADVANCE SERVICE HOUR TYPE	This parameter stores the Service Hour Type code in the Text Value field. This code is used for calculating the Leave without Pay (LWOP) Service Hours limit to be displayed in the Employee Inquiries (EINQ) activity folder. The Date Advance batch process also uses this value for processing. Only one Service Hour Type value can be entered at a time.
DATE FOR ANNUALIZED SALARY	Enter the date by which the salary is annualized in CCYYMMDD format in the Text Value field. If no date is entered, the Annualized Salary Extract process defaults to the current date.
DFLT CONTRACT PERIOD IDENT CD	Indicates the code used as the time period into which contract pay and/or reserve pay processing results are summarized in the event that the Contract Period Identification is not available on the Contract Pay Summary (CONP) window or Contract Pay Summary-Smoothing Factor window.
EARLIEST RETROACTIVE PAY DATE	Indicates the earliest date retroactive pay can be processed. Enter the date in ccyymmdd format in the Text Value field. In most cases this will be the date ADVANTAGE HR was installed.
EFT APPROVAL DAYS	Indicates the number of days after an EFT's effective date that pay processing produces pre-notifications until the bank has responded with approval.
EFT FOR SUPP PAY FL	Must be Y to indicate that pay generated during a supplemental pay cycle should be included in an EFT (for those employees normally using EFT). If you do not want to allow EFTs to be created, enter N.
FLSA CALCULATIONS BYPASSED	Indicates whether FLSA processing should be performed at your site. If your site does not require FLSA processing because you wish to enter this information manually, you should set this parameter to Y. Otherwise this entry defaults to N to allow automatic FLSA calculation.
ESS DISPLAY EADJ EARNINGS	Select (Y) for the Yes/No Flag check box to filter out the EADJ Entity Adjustments from Deduction Details and Fringe Details.
GENERATE AUTOMATED PAY	Determines if GTN should bypass automated pay generation. If the entry's Yes/No Flag is set to Y, GTN invokes automated pay functionality. Otherwise, no pay is automatically generated regardless of setup on the AUPC, APPE, and PDAY pages. Refer to "Automated Pay Generation Setup" for more information.
IN HOME CARE SERVICES SITE	Select (Y) the Yes/No Flag to specify that your site provides in home care services, otherwise clear the Yes/No Flag (N). If the parameter is set to true, Gross-to-Net (GTN) copies the processed PEND_PAY records to the PEND_PAY_KEY database table and does not delete the processed PEND_PAY records. GTN also looks at the PEND_PAY_KEY database table when processing pending payments. A pending payment is not processed if a matching record is found on the PEND_PAY_KEY table. If the parameter is set to false, GTN continues to use the existing baseline process, i.e., no records are copied to the PEND_PAY_KEY table, and the pending payments processed by GTN are deleted from the PEND_PAY table. This option is only available when utilizing the Next Generation Payroll service.
INSTALLATION DESCRIPTION	Indicates the name to be used on the site's report titles in the Text Value field.
LEAVE STUB COLUMN 1, LEAVE STUB COLUMN 2, and LEAVE STUB COLUMN 3	Indicates the leave balance types that should be printed on the check if Print Leave on Check balance is set to Y. Enter one of the following in each Leave Stub Column parameter: Current Accruals - prints current leave accruals on the paycheck. This option is the default. If you do not enter data in the Leave Stub Column parameter and Print Leave on Check is set to Y, the current accrual is printed. Current Usages - prints the employee’s leave usage during the current pay period. Current Balance - prints current leave balance on the paycheck. LYTD Accruals - prints the employee’s total accrual from the beginning of the leave year to the date the check is cut. LYTD Usages - prints the employee’s total leave usage from the beginning of the leave year to the date the check is cut. YTD Accruals - prints the employee’s total accruals from the beginning of January to the date the check is cut. YTD Usages - prints the employee’s total leave usage from the beginning of January to the date the check is cut. MTD Accruals - prints the employee’s total accrual from the beginning of the month to the date the check is cut. MTD Usages - prints employee’s total leave usage from the beginning of the month to the date the check is cut. If Print Leave on Check parameter is N, leave this parameter blank.
LEAVE STUB COLUMN 1 NAME, LEAVE STUB COLUMN 2 NAME, and LEAVE STUB COLUMN 3 NAME	Indicates the column label that is printed on the check. The label can be up to eight characters. For example, if Leave Stub Column 1 is ”Current Usages”, you could enter the title Cur Use in the Leave Stub Column 1 Name parameter. When the check is printed, ”Cur Use” appears over the employee’s recorded leave usage. If Print Leave on Check is set to Y, the default label ”Cur Accr” for current accrual is printed on the check. If Print Leave on Check parameter is N, leave this parameter blank.
LOCAL TRACKING OF PAYROLL SUMM	The Yes/No Flag determines when the Local ID is populated and tracked on an employee’s pay and deduction tables. When the Yes/No Flag is set to True, any time pay or deductions are created within Gross-to-Net (GTN), the Local ID field is populated with the Local ID from the Deduction Type record related to the employee’s local tax deduction. This parameter must have the Yes/No Flag set prior to setting up the Tax Reporting Description (TAXD) entries for the upcoming tax reporting year.
MAXIMUM INQ PROCESSOR CALLS	Indicates the maximum number of records read by inquiry processors in the Numeric Value field. The higher the number entered, the inquiry response time when doing a scan or refill. Defaults to 99.
MAXIMUM MTP PROCESSOR CALLS	Indicates the maximum number of records read by transaction processors in the Numeric Value field. The higher the number entered, the response time on multi-line transactions (such as RAPL) when doing a scan or refill. This field defaults to 200.
ONE PASS DOC PROCESSING ONLY	Must be Y to indicate that your site uses one-pass transaction processing. A site should never use Y if they use VSAM files and no database management system.
OPAY MAX DIVISOR	Must indicate the maximum number of payments allowed for overload payment processing.
OUTSTANDING PAYCHECK THRESHOLD	Indicates the number of days a check must be outstanding (that is, not cashed or canceled) before it is highlighted on the Outstanding Paycheck Report. The number of days is entered in the Numeric Value field.
PAYCHECK ARCHIVE PERIOD	Indicates the number of minimum days a check must be on the check database before it can be archived. The number is entered in the Numeric Value field.
POP PAY DETAIL BY ASSIGNMENT	When Yes/No Flag is checked, Gross-to-Net processing logic assigns TITLE_CD, SUB_TITLE_CD, and INTERNAL_POSN_ID values on the C_PAY_DETL using the employee assignment record unless fields are overridden on the Timesheet Adjustment (TADJ) transactions by the user. This allows for the details on C_PAY_DETL and C_PAY_DETL_EXT to align for a mid-pay period change after pending payments have been made.
POPULATE EMPLOYER FICA	This parameter controls whether or not Gross-to-Net (GTN) will write to the employer FICA (EMPLYR_FICA) database tables. When this parameter is selected (true), GTN will write to the P_EMPLYR_FICA and EMPLYR_FICA database tables. When set to false, GTN will not write to these tables. This functionality is only available when utilizing the Next Generation Payroll service.
POPULATE FICA QTR WH AMTS	This parameter controls whether or not Gross-to-Net (GTN) will populate the employee and employer quarterly withholding amount columns on the FICA and EMPLYR_FICA (when POPULATE EMPLOYER FICA is enabled) database tables. When this parameter is selected (true), GTN will populate these columns on the P_FICA, FICA, P_EMPLYR_FICA and EMPLYR_FICA database tables. When to the parameter is set to false, GTN will not populate these columns. This functionality is only available when utilizing the Next Generation Payroll service.
PRINT ADDRESS ON CHECK	Must be Y to indicate that the employee’s mailing address should be printed on the check. This field defaults to N if left blank.
PRINT FRINGE AMOUNTS ON CHECK	Must be Y to print fringe deduction amounts on check stubs or advice. The fringe deduction categories are defined on the Event Category (CATG) window.
PRINT LEAVE AMOUNTS ON CHECK	Must be set to Y in order to print leave balance information on the employee’s check stub. Set to N or leave blank to indicate that leave balance information should not be printed on the check. Enter A in the Text Value field to indicate that all leave attributes available will populate during check processing.
PRODUCT NAME	Sets the product name (up to 50 characters) in the Text Value field. The product name is printed on reports.
PRODUCT VERSION	Sets the product version (up to eight characters) in the Text Value field.
RECYCLE PARTIAL PAYMENTS	Enter Y in the Yes/No Flag field if a payment which causes a negative gross condition should be recycled as a partial payment. If set to Y, two One-Time Payments (OTPAY) are created. The amount on both equals the amount that could not be taken. The first One-Time Payments (OTPAY) is positive and processed as part of the current check in order to bring the gross back to zero. The second OTPAY is negative and is recycled to be taken in the next paycheck.
SET PRENOTE DATE	Enter Y in the Yes/No Flag field to indicate that the original prenote issue date for net pay EFTs and miscellaneous deductions that are associated with EFTs can be manually entered. This feature is generally used only during conversion.
SPECIAL PREMIUM PROCESSING	Selecting (Y) the Yes/No Flag field allows site to exclude the pay event amounts from the FLSA calculation. This is used for sites that enters overtime pay manually, and uses the overtime calculation to pay the additional payment needed due to employee’s other eligible pay events. In addition to selecting the Yes/No Flag for this parameter, the flag for '% included in FLSA’ of the EVNT page need to be set to zero. By default, this parameter is set to N.
SPLIT PAY PERIOD	Enter Y in the Yes/No Flag field to indicate that if the pay periods cross accounting periods, expenses and liabilities should be prorated. If Y and Text Value is MONTH, then prorate if pay periods cross accounting months. If Y and Text Value is QUARTER, then prorate if pay periods cross accounting quarters. If Y and Text Value is YEAR, then prorate only if pay periods cross accounting years. Proration is calculated using the Work Day (WDAY) or Calendar Date (CLDT) pages. If the Percentage of Pay in Prior Accounting Period on the Pay Cycle (CYCL) page is filled in, this value overrides the Work Day (WDAY) and Calendar Date (CLDT) page entries.
STATE TRACKING OF PAYROLL SUMM	The Yes/No Flag determines when the State ID is populated and tracked on an employee’s pay and deduction tables. When the Yes/No Flag is set to True, any time pay or deductions are created within Gross-to-Net (GTN), the State ID field is populated with the State ID from the Deduction Type record related to the employee’s state tax deduction defined on the employee’s Tax Class. This parameter must have the Yes/No Flag set prior to setting up the Tax Reporting Description (TAXD) entries for the upcoming tax reporting year. The Text Value determines the default State ID to be used when no value is defined for an employee.
SUPPRESS ESS NPD MAIL CHECK	Enter the options for Check/Paystub Routing that you do NOT wish to display as options on the Direct Deposit Wizard in the Text Value field for this parameter entry. Multiple values may be comma-separated. These options will not display as options on either the Primary or Secondary account setup pages. The options that can be excluded are: 1 (Check-stub to Pay Location) 2 (Check-stub to Home) 3 (Direct Dep to Pay Location) 4 (Direct Dep to Home) 5 (Direct Dep to Email) For example, if you do not wish to display Check-stub to Home or Direct Dep to Home as options for the Check/Paystub Routing on the Direct Deposit Wizard, enter 2, 4 in the Text Value field of this parameter.
USE EMAIL FOR CHECK DISTRIBUTE	If the Yes/No Flag for this parameter is cleared (N), the Check/Paystub Routing indicator on the Direct Deposit Wizard cannot be set to Direct Deposit to Email. If the USE EMAIL FOR CHECK DISTRIBUTE parameter is selected (Y) the Direct Deposit to Email option is allowed.
USE MONTHLY CALC SLRY	The Yes/No Flag determines if an employee’s pay rate is calculated using the Monthly Calculated Salary logic or using the standard base pay rate. When the Yes/No Flag is set to true, the Gross-to-Net process calculates an employee’s monthly salary as follows: Monthly Calculated Salary = Base Salary + Base Rate Bonuses + Other Base Rate Bonuses An employee’s Base Salary event is determined by the Base Pay Type associated with their assigned Employment Status (EMPS). Base Rate Bonuses are any events that have the Salary Event field on the Pay and Leave Events (EVNT) reference page set to a value of Base Salary Event and Other Base Rate Bonuses are any events that have the Salary Event field set to a value of Other Base Rate Bonuses. Any pay events that have this field set to blank (except for the base salary event) is not included in the monthly calculated salary.