Employee Address (ADDR)

The Employee Address (ADDR) transaction is used to record and maintain an employee address, residency, and contact information. The Employee Address transaction allows unlimited entries for address information. Additionally, you may enter up to four phone numbers and two e-mail addresses. You can also specify which address is the primary address.

Note: An Employee can also update their Employee Address via the Profile Information Landing > Manage Contact Information carousel tile. Employees should refer to the “Employee Address” topic in the Employee/Manager User Guide for more information.

Field InformationField Information

This transaction displays the information that is on file for the employee. This information is inferred from the employee's assignment record but the contact information can be changed as needed (for example, you could change Employee First Name from Robert to Bob if the employee prefers to go by a nickname). Use this transaction to enter the employee's primary address and the secondary address for an employee.

Note: You do not need to make entries in the Mailing Address section if Same Mailing Address? check box is checked in the Home Address section.

This transaction also allows you to record the employee's phone numbers. Up to four numbers can be stored in this transaction. Indicate the primary number, by selecting the Primary Phone check box on the right hand side.

Enter the employee's e-mail addresses in this tab. Up to two e-mail addresses can be defined for the employee. Indicate the primary e-mail address, by selecting the Primary E-Mail check box on the right hand side.

The Employee Address transaction contains the following fields:

Field Name	Field Description
City	The identification code associated with the city.
Confirm E-Mail	Re-enter the email address to confirm the correct address has been entered.
Country	The identification code associated with the country.
County Code	The identification code associated with the county.
Email	The e-mail address associated with the contact.
Employee ID	The identification code associated with the employee. The Employee ID is used to identify the employee in the system. This code can be any combination of letters and numbers and can be from 1 to 10 characters in length. If the Yes/No Flag for the AUTO GEN EMPLOYEE ID parameter on the Site Specific Parameters (SPAR) page is selected, the Employee ID field will be automatically generated and cannot be entered or modified by the user. If the Yes/No Flag is cleared, the Employee ID field on the Employee Status Maintenance (ESMT) transaction must be manually entered by a user. In order to change an existing Employee ID, the Employee Identification Change Form (EICF) can be used. The Generate New ID check box on the EICF form must be checked, and the New Employee ID field must be left blank.
Extension	The telephone/work phone/mobile/ fax number extension for the applicant, employee, dependent, or contact being entered. Note: This is an optional field and only the first five entered digits is reported on the Internal Revenue Service (IRS) RE record of the W-2 electronic file (EFW2) file.
From Date	The date this information becomes effective. This field should be entered in mm/dd/ccyy format.
Mailing Address Same as Home Address?	If selected, the mailing address is the same as the home address. If not selected, the mailing address is different from the home address
Name	The employee’s full name is displayed.
Phone	The telephone number associated with contacting the person. The numbers like alternate work phone, mobile, fax can be entered on the other Phone fields.
Preferred First Name	The first name for the employee’s alias name (name by which they prefer to be referred) or the prefix of an alternate contact person (for instance the person who is their power of attorney).
Preferred Middle Name	The middle name for the employee’s alias name (name by which they prefer to be referred) or the prefix of an alternate contact person (for instance the person who is their power of attorney).
Preferred Last Name	The last name for the employee’s alias name (name by which they prefer to be referred) or the prefix of an alternate contact person (for instance the person who is their power of attorney).
Preferred Suffix Name	The suffix of the contact person.
Prefix	The prefix for the employee’s alias name (name by which they prefer to be referred) or the prefix of an alternate contact person (for instance the person who is their power of attorney).
Primary E-Mail	Indicates if the e-mail address is the employee’s primary e-mail. Only one line can have the primary check box selected. At least one e-mail address must be entered.
Primary Phone	Indicates if the phone number is the employee’s primary phone. Only one line can have the primary check box selected. At least one phone number must be entered.
Private Home	Indicates whether the employee’s home address and personal phone numbers are open to the public. Valid values are N/A, Yes, and No.
Residency Code	The identification code associated with the residency.
Residency Description	The description associated with residency.
State/Province	The state or province code. The State ID defines the two character abbreviation for each state. This allows the appropriate state, for reporting pay and deduction information, to be selected.
Street 1	The first line of the address. The W2 form only allows 30 characters per line for the employer address when printed. If the address contains more than 30 characters, use both Street 1 and Street 2 fields to enter the address.
Street 2	The second line of the address. Note: The W2 form only allows 30 characters per line for the employee address when printed. If the address contains more than 30 characters, use both Street 1 and Street 2 fields to enter the address. In addition, W-2 electronic file (EFW2) only allows for 30 characters to be entered for Street Address. Therefore, Street 1 and Street 2 will be concatenated, but only the first 30 characters will be used on the W-2 electronic file.
To Date	The last date for which this information is effective. The default value for the operating system is 12/31/9999, which indicates the latest available date.
Type	The type of phone. Valid values are: Work, Home, Mobile, Fax, and Other.
Zip/Postal Code	The zip or postal code associated with the address.

The Employee Address transaction can be created in the following ways:

Select the Create action on the Transaction Catalog.
Select the Create Employee Address tab-level action on the Employee Address tab of the Employee Profile Management (EPM) activity folder.
Select the Modify row-level action on the Employee Address tab of the Employee Profile Management (EPM) activity folder.
Select the Create or Edit action on the Profile Information Landing > Manage Contact Information carousel tile to add new or edit an existing information for the selected employee

Once you have made all the changes, select the Validate button to make sure all your entries are correct. Select Submit to submit the transaction. Select Save to save the details you entered. You can select the Save & Close button to save the details you entered and return to the Manage Personal Information carousel tile. If you select the Cancel button, you will exit the Employee Address transaction without saving your changes.