Employee Emergency Contact (EMER)

The Employee Emergency Contact (EMER) transaction allows you to record and view information for an unlimited number of emergency contacts for each employee. Select the Insert New Line button in the Emergency Contact section to add each emergency contact.

Note: An Employee can also update their Employee Emergency Contact via the Profile Information Landing > Manage Emergency Contact carousel tile. Employees should refer to the “Employee Emergency Contact” topic in the Employee/Manager User Guide for more information.

Field InformationField Information

You can record up to four phone numbers for the emergency contact being defined. Specify the primary phone number for the contact by selecting the Primary Phone check box on the right.

You can define the emergency contact's e-mail addresses. Up to two e-mail addresses can be defined. Indicate the primary e-mail address, by selecting the Primary E-Mail check box on the right hand side.

The Employee Emergency Contact transaction contains the following fields:

Field Name	Field Description
City	The identification code associated with the city.
Confirm E-Mail	Re-enter the email address to confirm the correct address has been entered.
Contact Description	A short description of the contact.
Country	The identification code associated with the country.
County Code	The identification code associated with the county.
Email	The e-mail address associated with the contact.
Emergency Contact Employee ID	When the Emergency Contact works for same employer? field is set to Yes then the user should enter the Emergency Contact Employee ID and select the Get Existing Details check box to populate the existing name, address, and contact details. The Employee ID entered in this field fetches the existing name, address, and contact details of the employee.
Emergency Contact Works for Same Employer?	This field allows the user to declare an emergency contact who works for the same organization as an employee. When the Emergency Contact works for same employer? field is set to Yes then the user should enter the Emergency Contact Employee ID and select the Get Existing Details check box to populate the existing name, address, and contact details of the employee.
Extension	The telephone/work phone/mobile/ fax number extension number extension for the applicant, employee, dependent, or contact being entered.
Get Existing Details	The Get Existing Details check box is used to populate the existing employee data such as name, address, phone, email details of the Emergency Contact Employee ID. If a user has already entered the name or address information on the record and then selects the Get Existing Details check box then the information entered by the user will be overridden with data already existing in the system for the emergency contact’s employee record. Within the transaction flow, if the user alters an already entered emergency contact for which Get existing details check box was already used and backend data was retrieved, then the user must clear and re-select the Get Existing Details check box to update the name, address, phone, and email information of the emergency contact.
Phone	The telephone number associated with contacting the person. The numbers like alternate work phone, mobile, fax can be entered on the other Phone fields.
Primary Contact	Identify if the contact is the primary emergency contact. If the contact is Primary, select yes, else no.
Primary E-Mail	Indicates if the e-mail address is the contact’s primary e-mail. Only one line can have the primary check box selected. At least one e-mail address must be entered.
Primary Phone	Indicates if the phone number is the contacts’s primary phone. Only one line can have the primary check box selected. At least one phone number must be entered.
Relationship	The identification code associated with the relationship. This code will be used to describe an individual’s relationship with an employee. Note: When designating a Trust as a beneficiary, the relationship must be defined as a Trust relationship.
State/Province The state or province code.	The State ID defines the two character abbreviation for each state. This allows the appropriate state, for reporting pay and deduction information, to be selected.
Street 1	The first line of the address. Note: The W2 form only allows 30 characters per line for the employee address when printed. If the address contains more than 30 characters, use both Street 1 and Street 2 fields to enter the address. In addition, W-2 electronic file (EFW2) only allows for 30 characters to be entered for Street Address. Therefore, Street 1 and Street 2 will be concatenated, but only the first 30 characters will be used on the W-2 electronic file.
Street 2	The second line of the address. Note: The W2 form only allows 30 characters per line for the employee address when printed. If the address contains more than 30 characters, use both Street 1 and Street 2 fields to enter the address. In addition, W-2 electronic file (EFW2) only allows for 30 characters to be entered for Street Address. Therefore, Street 1 and Street 2 will be concatenated, but only the first 30 characters will be used on the W-2 electronic file.
Type	The type of phone. Valid values are: Work, Home, Mobile, Fax, and Other.
Zip/Postal Code	The zip or postal code associated with the address.

The Employee Emergency Contact transaction can be created in the following ways:

Select the Create action on the Transaction Catalog.
Select the Create Employee Emergency Contact tab-level action on the Employee Emergency Contact Information tab of the Employee Profile Management (EPM) activity folder.
Select the Modify row-level action on the Employee Emergency Contact Information tab of the Employee Profile Management (EPM) activity folder.
Select the Create or Edit action on the Profile Information Landing > Manage Emergency Contact carousel tile to update employee identification information for the selected employee.

Once you have made all the changes, select the Validate button to make sure all your entries are correct. Select Submit to submit the transaction. Select Save to save the details you entered. You can select the Save & Close button to save the details you entered and return to the Manage Personal Information carousel tile. If you select the Cancel button, you will exit the Employee Emergency transaction without saving your changes.