Employment Status (EMPS)
The Employment Status (EMPS) reference page allows you to define and identify employment statuses. The system refers to the employee's status to determine whether the employee may receive pay, have deductions taken, accrue and use leave and be counted in the workforce. This page also determines the number of months an employee’s information can stay in the system with this status before the employee’s information is archived. Furthermore, this page also determines if the employee will be included on specific reports (EEO6, IPEDS and so on).
This page also indicates if an employee is on extended leave and employees who are in this employment status will not be able to submit a Travel Authorization or Travel Expense Report transactions while on extended leave.
Field InformationField Information
The Employment Status reference page contains the following fields:
Field Name |
Field Description |
From Date |
The date this information becomes effective. This field should be entered in mm/dd/ccyy format. The field populates the From dates on each document in the packet. |
To Date |
The last date for which this information is effective. The default value for the operating system is 12/31/9999, which indicates the latest available date. |
Employment Status |
The identification code associated with the employment status code. This code indicates the status of an employee (for example active, terminated, retired and so on). You can enter up to 10 employment statuses on the Personnel Action (PACT) reference page. The Employment status 1 is a required field. |
Short Description |
The short description of the employment status code. |
Long Description |
Default is Short Description entry. The long description of the employment status code. |
Base Pay Type |
The identification code associated with the base pay type for employees with the status.
|
Number Of Months Before Archive |
The number of months before employee data for a particular status is archived. Enter zero to indicate that any records for employees with this status are never archived. |
Extended Leave |
This check box indicates that an employee is on extended leave. When this check box is selected, employees who are in this employment status will not be able to submit an Advantage Travel Authorization or Travel Expense Report transaction while on extended leave. The Employee role user can save and discard the Travel transactions while in this status. |
Accept Leave Events |
If selected, indicates that it is permissible for employees to have leave events while in this status. If not selected, indicates employees may not submit leave events while in this status. |
Accept Pay Events |
If selected, indicates employees may submit pay events while in this status. If not selected indicates employees cannot submit pay events while in this status. |
Accept One-time Adjustments |
If selected, indicates that One-Time Deduction and One-Time Payment updates can be produced for employees in this employment status. If not selected, One-Time Deduction and One-Time Payment updates cannot be produced for employees in this employment status. |
Print Timesheet |
If selected, indicates timesheets should be printed for the employee in this status. If not selected, indicates timesheets should not be printed for employees in this status. |
Generate Exception Pay |
If selected, indicates that the system should automatically generate exception pay while employees are in this status. If not selected, indicates that the system should not generate exception pay for any employees in this status. |
Generate Paycheck |
This flag determines whether a check is printed when the net pay is zero. If this flag is not selected, a zero check will not be printed. If this flag is selected, a zero check will be printed. This also applies to EFT deposits. |
Generate Leave Accruals |
If selected, indicates that employees in this status should have automated leave accruals generated. If not selected, indicates that employees in this status should not have leave accruals automatically generated. |
Count in workforce |
If selected, indicates employees with this status should be counted as part of the workforce and included in EEO reporting. If not selected, indicates employees should not be counted in the workforce and EEO reporting when in this status. |
Non-Employee |
This field identifies whether or not an individual in this Employment Status is considered an employee. |
Include in EEO-6 |
Select the check box to indicate whether the employees should be included in EEO-6. Clear the check box if the employees should not be included. |
On Sabbatical/Leave |
If selected, employees in this status are sabbatical or leave. If not selected, the employee is not on sabbatical or leave. |
Include In IPEDS |
If selected, the employee is to be included in IPEDS. If not selected, the employee is not to be included in IPEDS. |
Include In Tenure Rollover |
Flag used to indicate whether or not the tenure of the specified employee should rollover. |
Include In AAUP |
If checked, the employee is to be included in AAUP. If not checked, the employee is not to be included in AAUP. |
Include In Phone Directory |
Flag used to indicate whether or not the specified record should be included in the phone directory. |
Report 1 |
One can generate and include up to ten reports. |
Report 2 |
One can generate and include up to ten reports. |
Report 3 |
One can generate and include up to ten reports. |
Report 4 |
One can generate and include up to ten reports. |
Report 5 |
One can generate and include up to ten reports. |
Report 6 |
One can generate and include up to ten reports. |
Report 7 |
One can generate and include up to ten reports. |
Report 8 |
One can generate and include up to ten reports. |
Report 9 |
One can generate and include up to ten reports. |
Report 10 |
One can generate and include up to ten reports. |