Employee Assigned Asset Information (PASSDOC)

The Employee Assigned Asset Information (PASSDOC) transaction allows you to record information about an asset that have been issued to the employees. If an employee requires an asset to access certain facilities, the detailed asset data can be recorded in the Employee Assigned Asset Information transaction. It is also used to view a complete history of each employee's assets.

Field InformationField Information

The Employee Assigned Asset Information transaction contains the following fields:

Field Name	Field Description
Asset Description	This field displays the Fixed Asset description inferred from the Fixed Asset View when on the Asset Type, Fixed Asset indicator is selected. This field is blank when the Fixed Asset indicator or on the Asset Type is not selected.
Asset Number	The number associated with the asset. On the Pass Information (PASSDOC) transaction and Employee Profile Management (EPM) activity folder, this field displays the number associated with the asset when the Fixed Asset indicator is not selected on the Asset Type. When the Fixed Asset indicator is selected on the Asset Type it displays the Fixed Asset Number.
Asset Type	The identification code associated with the asset type.
Asset Type Desc	The short description of the asset type.
Comments	Memo field that allows you to make additional comments if necessary.
Fixed Asset	On the Pass Type (PSPT) page, this field allows you to define the Asset Type as a fixed asset. Select the Fixed Asset check box to represent the asset type as a fixed asset defined in the Advantage Financial application. On the PASSDOC transaction and EPM activity folder, this indicator is inferred from the Fixed Asset check box from the Asset Type table.
From	The date this information becomes effective. This field should be entered in mm/dd/ccyy format.
PCard ID	This field is used to associate the Procurement card (PCard) assigned to an employee who is a Traveler.
To	The last date for which this information is effective. The default value for the operating system is 12/31/9999, which indicates the latest available date.

Note: The Employee Assigned Asset Information transaction is enabled with Inbound and Outbound API to facilitate seamless integration with any third-party system/application.

This PASSDOC API provides following endpoints and methods:

POST IMPORT - allows users to import a PASSDOC transaction via inbound integration.
PATCH UPDATE - allows users to update an existing PASSDOC transaction.
PATCH SUBMIT- allows users to submit an PASSDOC transaction in draft status.
PATCH CANCEL- allows users to cancel/delete an existing PASSDOC transaction in draft status.
GET EXPORT - allows users to fetch the field-based details via outbound integration.

The following points must be determined while using the PASSDOC API:

The API key/token needs to be generated before the use of API.
Make sure that the following mandatory fields are entered/inserted in the API body.

Employee ID
Department
Transaction ID
Asset Type
Asset Number
Line Number
From
Valid Asset Type and Asset Number to be inserted.
Employee ID must be valid.
Employee Department must be active.
Employee Status must be active.
From Date must be within time slice.
For Update, Submit, and Cancel make sure the existing transaction is in Draft status.
Reference data export through API from Asset Type and Employee has also been enabled to facilitate the PASSDOC transaction integration.

The Employee Assigned Asset Information transaction can be created in the following way:

Select the Create action on the Transaction Catalog.
Select the Create Employee Assigned Asset Information tab-level action on the Employee Assigned Asset Information tab of the Employee Profile Management (EPM) activity folder.
Select the Modify row-level action on the Employee Assigned Asset Information tab of the Employee Profile Management (EPM) activity folder.