Overtime Request (OREQ)
The Overtime Request (OREQ) transaction is used to enter overtime requests. The HRM administrator may create an OREQ transaction for an employee to record his/her overtime request. The OREQ transaction is line based; the user can enter a new line for each of overtime requests, thus allowing for multiple requests to be entered on one transaction. The Timesheet (TIMEI) transaction automatically populates approved Overtime Requests when the Easy Fill button is selected. This page also enables you to download the overtime requests in the .ics format that can be uploaded in your calendar application such as Microsoft Outlook, Apple and so on.
When an Advantage ESS or Advantage HRM user submits an Overtime Request and the MYOREQ/OREQ transaction has been approved in Advantage Manager Self Service (MSS), the overtime information is populated on the Timesheet. An informational message is displayed when the TIMEI transaction is opened, indicating that there are approved overtime requests. Upon selecting the Easy Fill button, the Overtime Event from the OREQ/MYOREQ and the hours specified are populated on the timesheet with the corresponding date.
If an overtime request is in pending phase and an Advantage ESS or Advantage HRM user creates a Timesheet, an informational error message, stating that a pending Overtime Request transaction exists for the employee, is displayed. The Advantage HRM user may then chose to approve it in Advantage HRM or ignore the informational error message and proceed with the creation of the timesheet transaction. The ESS user may not continue with submitting the TIMEI transaction and must wait for a response on the overtime request.
If an overtime request is submitted after a TIMEI transaction (having an overtime event on it) has been submitted for that particular pay period, an informational message is displayed, stating that overtime already exists for the employee, date, and event. This ensures that the system verifies if the OREQ transaction submitted is not for the same date and same event as specified on the TIMEI transaction. This could lead to duplication of overtime requests.
On the other hand, if an overtime request is submitted after the timesheet has been submitted and the TIMEI transaction does not have any overtime event on it, an informational message is displayed, stating that the Timesheet has been submitted for the pay period and that the system administrator will need to create a timesheet adjustment transaction to accommodate the overtime hours.
If an Advantage ESS or Advantage HRM user creates a Timesheet with an overtime event on it and there is no overtime request for that overtime event for the same date, an informational error message is displayed, stating that an Overtime request transaction was not created for the overtime event.
The Overtime Request transaction contains the following two tabs:
Overtime RequestOvertime Request
Use the Overtime Request tab to identify the employee and the Supervisor IDs.
Overtime Request DetailOvertime Request Detail
Use the Overtime Request Detail tab to identify the overtime request information, including the date the overtime hours will be charged, the event to which the overtime will be charged, and the number or hours/minutes of overtime that will be charged. In addition, the Comments box allows additional comments to be recorded.
Note: Attachments and comments may be required for an event line on the transaction, depending on the configuration of the Time Validation (TIMEV) table.
The Overtime Request transaction can be created in the following way:
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Select the Create action on the Transaction Catalog.
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Select the Create New Overtime Request row-level action on the Overtime Request tab of the Time and Leave Management (ATLM) activity folder.
The Overtime Request transaction can be saved to a users’ calendar by:
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Selecting the Add to Calendar action from the row-level menu.
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This functionality supports .ics file applications (Microsoft Outlook, Apple and so on).
